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The Supervisor Reference Letter is a crucial document in Hong Kong's professional landscape, typically requested when an employee is seeking new employment opportunities or career advancement. This document must comply with Hong Kong's legal framework, particularly the Personal Data (Privacy) Ordinance and employment regulations. The letter serves as an official record of an individual's work history, performance, and professional capabilities, written by their direct supervisor or manager. It includes verified information about the employment period, role responsibilities, achievements, and professional conduct. The document should be factual, objective, and avoid any potentially defamatory statements while providing meaningful insights about the employee's contributions and capabilities.

1. Letter Header: Company letterhead including full contact details and date

2. Recipient Details: 'To Whom It May Concern' or specific recipient details if known

3. Employee Identification: Clear identification of the employee including full name and position held

4. Employment Period: Specific dates of employment and supervisory relationship

5. Role Description: Brief overview of the employee's main responsibilities and duties

6. Performance Assessment: Factual evaluation of the employee's performance, skills, and achievements

7. Professional Qualities: Description of work ethic, reliability, and professional conduct

8. Closing Statement: Willingness to provide further information and contact details

9. Signature Block: Writer's full name, position, and contact information