The Property Management Lease Agreement is essential for property owners in Hong Kong seeking to delegate the management and maintenance of their properties to professional management companies. This document is commonly used for commercial, residential, and mixed-use properties, ensuring compliance with Hong Kong's stringent property management regulations, including the Property Management Services Ordinance (Cap. 626) and Building Management Ordinance (Cap. 344). The agreement covers crucial aspects such as service scope, performance standards, financial arrangements, and regulatory compliance requirements, while protecting the interests of all parties involved. It's particularly important given Hong Kong's high-density urban environment and complex property management requirements.
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1. Parties: Identification of the property owner/landlord and the property management company
2. Background: Context of the agreement, including property details and purpose of the management arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the manager and duration of the agreement
5. Scope of Services: Detailed description of management services to be provided
6. Manager's Duties and Responsibilities: Specific obligations of the property manager
7. Owner's Duties and Responsibilities: Specific obligations of the property owner
8. Management Fees and Payment Terms: Fee structure, payment schedule, and financial arrangements
9. Insurance and Liability: Insurance requirements and allocation of risks
10. Compliance and Regulations: Obligations to comply with relevant laws and regulations
11. Staff and Contractors: Requirements for hiring and managing staff and contractors
12. Maintenance and Repairs: Procedures for property maintenance and repairs
13. Emergency Procedures: Protocols for handling emergency situations
14. Termination: Grounds and procedures for termination of the agreement
15. Dispute Resolution: Procedures for resolving disputes between parties
16. General Provisions: Standard contractual provisions including notices, amendments, and governing law
1. Special Facilities Management: Additional provisions for properties with special facilities like swimming pools, gymnasiums, or clubhouses
2. Rental Collection Services: Provisions for managing rental collection if the manager is appointed to handle tenant payments
3. Project Management: Terms for managing renovation or improvement projects
4. Car Park Management: Specific provisions for properties with parking facilities
5. Security Services: Detailed security arrangements for properties requiring enhanced security measures
6. Environmental Management: Special provisions for green buildings or properties with specific environmental requirements
7. Transitional Provisions: Terms governing the handover from previous management company
8. Marketing and Promotion: Terms for properties requiring marketing or promotional activities
9. Resident Services: Additional services for residential properties with specific tenant service requirements
1. Property Details: Detailed description of the managed property including floor plans and facilities
2. Service Level Agreement: Specific performance standards and metrics for management services
3. Fee Schedule: Detailed breakdown of management fees and charges
4. Staff Schedule: Required staffing levels and qualifications
5. Maintenance Schedule: Planned maintenance programs and schedules
6. Insurance Requirements: Detailed insurance specifications and coverage requirements
7. Emergency Contacts: List of emergency contacts and procedures
8. House Rules: Building rules and regulations for occupants
9. Inventory of Equipment: List of equipment and facilities under management
10. Required Reports: Templates and schedules for required management reports
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Facilities Management
Commercial Real Estate
Residential Real Estate
Retail Property
Industrial Property
Mixed-use Development
Hospitality
Shopping Centers
Office Buildings
Relevant Teams
Legal
Operations
Facilities Management
Property Management
Asset Management
Compliance
Risk Management
Maintenance
Security
Administrative Services
Contract Management
Real Estate
Relevant Roles
Property Manager
Facility Manager
Real Estate Director
Operations Manager
Building Manager
Asset Manager
Legal Counsel
Contract Manager
Compliance Officer
Property Services Director
Maintenance Manager
Security Manager
Building Services Engineer
Property Administrator
Real Estate Portfolio Manager
Risk Manager
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