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Notice Of Non Renewal Of Employment Contract Template for Hong Kong

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Key Requirements PROMPT example:

Notice Of Non Renewal Of Employment Contract

"I need a Notice of Non Renewal of Employment Contract under Hong Kong law for a senior IT manager whose fixed-term contract expires on March 31, 2025, including clauses about confidentiality and handover of ongoing projects."

Document background
The Notice Of Non Renewal Of Employment Contract is a crucial document in Hong Kong's employment landscape, used when an employer decides not to extend or renew a fixed-term employment contract. This document is essential for maintaining clear communication and legal compliance in employment relationships governed by Hong Kong law. It should be issued with appropriate notice before the contract's expiration date, typically following internal review processes and decisions regarding workforce planning. The notice must comply with the Employment Ordinance (Cap. 57) and related Hong Kong employment regulations, including requirements for written notification and proper handling of final employment matters. This document helps organizations manage their contractual obligations professionally while protecting both employer and employee interests during the contract conclusion process.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Employee's full name, position/title, and internal address

3. Subject Line: Clear indication that this is a Notice of Non-Renewal of Employment Contract

4. Contract Reference: Details of the current employment contract including its start and end dates

5. Non-Renewal Statement: Clear statement that the contract will not be renewed upon expiration

6. Final Working Day: Confirmation of the last day of employment

7. Return of Company Property: Instructions regarding the return of company assets and materials

8. Final Payment Details: Information about final salary, unused leave, and any other entitlements

9. Signature Block: Authorized signatory details including name, position, and signature

Optional Sections

1. Reason for Non-Renewal: Include when it's beneficial to provide a brief explanation for the non-renewal decision

2. Handover Requirements: Include when the employee needs to transfer responsibilities or documents before departure

3. Reference Offer: Include when the company is willing to provide employment references

4. Non-Compete Reminder: Include when the existing contract contains post-employment restrictions that will remain in effect

5. Appreciation Statement: Include when appropriate to acknowledge the employee's service and contributions

6. Exit Interview: Include when the company wishes to conduct an exit interview

7. Medical Benefits Extension: Include when applicable for continuation or termination of medical benefits

Suggested Schedules

1. Final Payments Calculation: Detailed breakdown of final payment including salary, leave, and other entitlements

2. Company Property Checklist: List of company items to be returned before the last day

3. Benefits Termination Summary: Summary of all benefits and their respective termination dates

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses














Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Media and Entertainment

Real Estate

Logistics and Transportation

Non-profit Organizations

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Corporate Secretarial

Executive Management

Finance

Risk Management

Relevant Roles

HR Manager

HR Director

Legal Counsel

Company Secretary

Department Manager

Operations Director

Managing Director

CEO

CFO

Regional Manager

Country Head

Vice President

General Manager

Administrative Manager

Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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