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New Hire Tax Form for Hong Kong

New Hire Tax Form Template for Hong Kong

A comprehensive set of tax-related forms and declarations required under Hong Kong law for all new employees joining an organization. These documents comply with the Hong Kong Inland Revenue Ordinance and related regulations, ensuring proper tax registration and documentation of employment commencement. The forms capture essential employee information, tax status, and relevant declarations required by the Hong Kong Inland Revenue Department (IRD), while also incorporating necessary elements for Mandatory Provident Fund (MPF) registration and personal data protection compliance.

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What is a New Hire Tax Form?

New Hire Tax Forms are essential documents required by Hong Kong law whenever an organization brings on a new employee. These forms ensure compliance with the Inland Revenue Ordinance and facilitate proper tax administration from the commencement of employment. The documentation includes the IR56E form for notifying the IRD of new employment, relevant MPF registration documents, and necessary tax status declarations. These forms must be completed accurately and submitted within specified timeframes to avoid penalties and ensure proper tax treatment of employment income. The New Hire Tax Forms package also includes provisions for data privacy protection in accordance with Hong Kong's Personal Data (Privacy) Ordinance, making it a crucial component of the onboarding process for all employers operating in Hong Kong.

What sections should be included in a New Hire Tax Form?

1. Personal Information: Employee's personal details including full name, HKID/passport number, date of birth, and residential address

2. Employment Details: Information about the position, commencement date, and remuneration package

3. Tax Status Declaration: Declaration of tax residency status and whether the employee has other sources of income

4. Banking Information: Bank account details for salary payment and tax-related transactions

5. MPF Registration: Mandatory Provident Fund scheme registration details and contribution arrangements

6. Declaration and Signature: Employee's confirmation that all provided information is true and correct

What sections are optional to include in a New Hire Tax Form?

1. Previous Employment History: Details of previous employment in Hong Kong during the same tax year - required if employee had other employment in Hong Kong in the same tax year

2. Non-Resident Status Declaration: Additional declarations required for employees who are not Hong Kong permanent residents

3. Dependent Allowance Claims: Information about dependents for tax allowance purposes - required if employee wishes to claim dependent allowances

4. Foreign Income Declaration: Declaration of foreign source income - required for employees with income from sources outside Hong Kong

5. Double Taxation Agreement Claims: Required for employees who wish to claim relief under a double taxation agreement

What schedules should be included in a New Hire Tax Form?

1. Schedule A - IR56E Form: Official Inland Revenue Department form for notification of new employee

2. Schedule B - MPF Enrollment Form: Standard form for MPF scheme enrollment

3. Schedule C - Tax Allowance Application Forms: Various IRD forms for claiming personal allowances and deductions

4. Appendix 1 - Document Checklist: List of required documents to be submitted with the tax forms

5. Appendix 2 - Guide Notes: Explanatory notes on completing the forms and tax obligations

6. Appendix 3 - Privacy Notice: Notice regarding the collection and use of personal data under the PDPO

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions





























Clauses




















Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Real Estate

Media and Entertainment

Non-Profit Organizations

Public Sector

Trading and Logistics

Relevant Teams

Human Resources

Finance

Payroll

Legal

Compliance

Tax

Operations

Administration

Relevant Roles

Human Resources Manager

Payroll Specialist

HR Director

Finance Manager

Tax Manager

HR Administrator

Compliance Officer

HR Business Partner

Finance Director

Operations Manager

Office Manager

HR Coordinator

Payroll Manager

Tax Accountant

HR Operations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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