The Medical Records Release Letter is a critical document used in Hong Kong's healthcare ecosystem when there is a need to transfer patient medical information between authorized parties. This document is essential when patients need to share their medical history with new healthcare providers, insurance companies, legal representatives, or other authorized recipients. It ensures compliance with Hong Kong's Personal Data (Privacy) Ordinance and healthcare regulations while providing a clear audit trail of medical information transfer. The letter typically includes comprehensive patient identification, specific details about the records to be released, recipient information, and temporal validity, along with any special conditions or restrictions on the use of the information. This document is particularly important in Hong Kong's dual public-private healthcare system, where patients often move between different healthcare providers and require secure, authorized transfer of their medical information.
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1. Patient Information: Full legal name, date of birth, HKID number, contact information, and any relevant patient identification numbers
2. Healthcare Provider Details: Name and contact information of the healthcare provider/facility currently holding the records
3. Recipient Information: Name, role, and contact information of the person or entity authorized to receive the medical records
4. Records Description: Specific description of medical records to be released, including date range and types of records
5. Purpose of Release: Clear statement of the reason for releasing the medical records
6. Duration of Authorization: Specific time period for which the authorization is valid
7. Patient Rights Statement: Statement of patient's rights regarding the release, including right to revoke authorization
8. Authorization Statement: Formal statement of authorization with patient's signature and date
1. Sensitive Information Authorization: Additional authorization for release of specially protected information such as mental health records, HIV status, or substance abuse treatment records
2. Third Party Authorization: Required when someone other than the patient is authorizing the release (e.g., legal guardian, executor of estate)
3. Re-disclosure Notice: Statement regarding restrictions on further disclosure by the recipient
4. Electronic Transfer Authorization: Specific authorization for electronic transmission of records, if applicable
5. Translation Declaration: Required when the letter is provided in multiple languages or when translation services were used
1. Identification Documents: Copies of patient's HKID or passport and any other relevant identification
2. Proof of Authorization: Supporting documents for third-party authorization (if applicable), such as power of attorney or court orders
3. Record List: Detailed inventory of specific records being authorized for release, if extensive
4. Fee Schedule: If applicable, breakdown of any fees associated with the records release
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Insurance
Legal Services
Medical Research
Pharmaceutical
Education
Government Healthcare
Private Healthcare
Clinical Trials
Healthcare Technology
Relevant Teams
Medical Records
Compliance
Legal
Patient Services
Administration
Data Management
Quality Assurance
Privacy and Security
Clinical Operations
Insurance Processing
Relevant Roles
Medical Records Officer
Healthcare Administrator
Compliance Officer
Privacy Officer
Medical Secretary
Clinical Director
Hospital Administrator
Legal Counsel
Insurance Claims Manager
Healthcare Data Manager
Medical Research Coordinator
Patient Services Manager
Quality Assurance Manager
Medical Office Manager
Healthcare Privacy Specialist
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