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The Letter of Intent for Vacation Leave is a standard document used in Hong Kong's business environment to formalize vacation leave requests and arrangements between employees and their employers. This document type is crucial for maintaining clear records of leave requests and approvals, ensuring compliance with Hong Kong's Employment Ordinance (Cap. 57) and internal company policies. It serves multiple purposes: documenting the official request, confirming leave dates, establishing handover arrangements, and maintaining proper records for HR purposes. The letter becomes particularly important in larger organizations where formal processes are essential for managing employee leave effectively and maintaining accurate attendance records. While not strictly required by law, it represents best practice in professional environments and helps prevent misunderstandings regarding leave arrangements.

1. Letter Header: Company letterhead, date, and reference number

2. Addressee Details: Employee's name, position, department, and employee ID

3. Subject Line: Clear indication that this is a vacation leave request/intent

4. Leave Period: Specific dates of the intended leave, including first and last day

5. Leave Type: Specification of annual leave, whether paid or unpaid

6. Current Leave Balance: Statement of remaining leave days and how many will be used

7. Contact Information: How to reach the employee during the leave period if necessary

8. Handover Arrangements: Brief outline of how ongoing work will be managed

9. Acknowledgment: Space for employee and supervisor signatures and dates