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Letter Of Intent Civil Engineering Template for Hong Kong

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Key Requirements PROMPT example:

Letter Of Intent Civil Engineering

"I need a Letter of Intent Civil Engineering document for a Hong Kong infrastructure project involving the construction of a new metro station, with early works to commence in March 2025 and including provisions for ground investigation and site preparation works, with an estimated project value of HKD 500 million."

Document background
A Letter Of Intent Civil Engineering document is commonly used in Hong Kong's construction and infrastructure sector when parties need to commence project preparation or preliminary works while the main contract is being finalized. This document type is particularly relevant in Hong Kong's dynamic construction environment, where project timelines are often compressed and early commencement is crucial. It typically includes key commercial terms, scope definition, timeline commitments, and may authorize certain preliminary works while maintaining appropriate legal protections. The document must comply with Hong Kong's legal framework, including the Construction Industry Council Ordinance and other relevant regulations. It serves as a bridge between initial project agreement and the final contract, providing necessary structure and protection for all parties during the interim period.
Suggested Sections

1. Letter Header: Date, recipient details, and project reference

2. Project Identification: Clear identification of the specific project and its location

3. Expression of Intent: Clear statement of intention to enter into a formal contract subject to conditions

4. Scope of Works: Brief description of the intended works and key deliverables

5. Commercial Terms: Key financial terms including preliminary cost estimates and payment terms

6. Timeline: Expected project commencement, duration, and key milestone dates

7. Binding Terms: Explicit statement of which terms are binding and non-binding

8. Conditions: Prerequisites and conditions that need to be satisfied

9. Expiry Date: Validity period of the LOI and conditions for extension

10. Signature Block: Space for authorized signatures and dates

Optional Sections

1. Early Works Authorization: Authorization for immediate commencement of specific preliminary works, used when urgent start is required

2. Confidentiality: Specific confidentiality obligations, included when sensitive information is involved

3. Exclusivity: Terms preventing negotiation with other parties, used in competitive situations

4. Break Fee: Compensation terms if the project doesn't proceed, included for high-risk or high-investment projects

5. Insurance Requirements: Specific insurance requirements for early works, included when preliminary works are authorized

6. Termination Rights: Specific termination conditions, included for longer-term or complex LOIs

Suggested Schedules

1. Schedule A - Preliminary Scope of Works: Detailed description of the intended works and technical specifications

2. Schedule B - Preliminary Programme: Detailed timeline and milestone dates

3. Schedule C - Preliminary Price Breakdown: Detailed cost estimates and pricing structure

4. Schedule D - Key Personnel: List of key personnel from both parties involved in the project

5. Schedule E - Site Information: Site details, access arrangements, and relevant site conditions

6. Appendix 1 - Form of Parent Company Guarantee: If required, template for parent company guarantee

7. Appendix 2 - Required Insurances: Detailed insurance requirements and coverage levels

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

































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Relevant Industries

Infrastructure

Transportation

Commercial Construction

Public Works

Maritime Engineering

Environmental Engineering

Urban Development

Industrial Construction

Energy Infrastructure

Utilities

Residential Development

Mining

Water Treatment

Waste Management

Relevant Teams

Legal

Commercial

Engineering

Procurement

Operations

Project Management

Risk Management

Technical Services

Business Development

Finance

Compliance

Construction Management

Relevant Roles

Project Director

Civil Engineer

Contract Manager

Commercial Director

Project Manager

Construction Manager

Legal Counsel

Procurement Manager

Technical Director

Risk Manager

Chief Engineer

Engineering Manager

Development Director

Operations Manager

Estimating Manager

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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