The Job Request Form is a crucial document in Hong Kong's corporate environment, serving as the formal initiator of the recruitment process. It is used whenever a department needs to create a new position or fill a vacancy, requiring formal approval before any recruitment activities can commence. The form ensures compliance with Hong Kong employment legislation while capturing essential information about the position, including business justification, budget implications, role requirements, and necessary approvals. This standardized approach helps organizations maintain consistent hiring practices, budget control, and compliance with local employment laws. The Job Request Form also serves as an audit trail for workforce planning and helps organizations manage headcount effectively.
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1. Position Details: Basic information about the job role including job title, department, reporting relationship, and employment type (permanent/contract/temporary)
2. Business Justification: Explanation of why the position is needed, including whether it's a replacement or new headcount
3. Job Requirements: Essential qualifications, skills, experience, and competencies required for the role
4. Employment Terms: Proposed salary range, working hours, work location, and other basic employment conditions
5. Budget Information: Confirmation of budget availability and cost center details
6. Recruitment Timeline: Expected start date and key recruitment milestones
7. Approval Section: Signature blocks for required approvers (typically hiring manager, department head, HR, and finance)
1. Technical Skills Assessment: Specific technical evaluations or tests required during the recruitment process, used for technical or specialized positions
2. Language Requirements: Specific language proficiency requirements, included when the role requires multiple language capabilities
3. Travel Requirements: Details of any travel expectations, included when the role involves business travel
4. Physical Requirements: Specific physical capabilities needed for the role, included for positions involving manual work or specific physical demands
5. Security Clearance: Required security clearances or background checks, included for sensitive positions or roles with access to confidential information
6. Remote Working Options: Details about remote working possibilities, included when flexible working arrangements are available
1. Job Description Template: Standardized format for detailed job description to be attached to the request
2. Salary Scale Reference: Company's salary bands and guidelines applicable to the position
3. Required Competency Framework: Organization's competency framework relevant to the position level
4. Recruitment Checklist: Standard checklist of steps and approvals required in the recruitment process
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Logistics
Real Estate
Telecommunications
Media and Entertainment
Public Sector
Relevant Teams
Human Resources
Finance
Legal
Compliance
Operations
Senior Management
Recruitment
Talent Acquisition
Compensation and Benefits
Internal Audit
Relevant Roles
Human Resources Manager
Recruitment Specialist
Department Manager
Finance Manager
Budget Controller
Compliance Officer
Chief Financial Officer
Operations Director
Project Manager
Line Manager
Division Head
Managing Director
HR Business Partner
Talent Acquisition Manager
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