The Disclosure Consent Form is a critical document required under Hong Kong's data protection regime, specifically the Personal Data (Privacy) Ordinance (PDPO). This document is essential when organizations need to collect, process, or share personal data with third parties. The form must be used prior to any collection or disclosure of personal data, particularly in situations involving sensitive information or cross-border data transfers. It typically includes detailed information about the data collector, specific types of data being collected, purposes of collection, potential recipients, and the rights of data subjects. The Disclosure Consent Form serves as both a legal compliance tool and a transparency mechanism, helping organizations maintain trust with their stakeholders while meeting regulatory requirements in Hong Kong's data protection framework.
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1. Data User Information: Identifies the organization/entity collecting and processing the data, including contact details and data protection officer information
2. Data Subject Information: Details of the individual whose personal data is being collected and processed
3. Purpose of Collection: Clear explanation of why the personal data is being collected and how it will be used
4. Types of Data: Specific categories of personal data that will be collected and processed
5. Disclosure Recipients: List of third parties or categories of organizations to whom the data may be disclosed
6. Data Subject Rights: Explanation of rights under the PDPO including access, correction, and withdrawal of consent
7. Declaration and Signature: Formal consent statement and signature block for the data subject
1. Cross-border Transfer: Required when personal data may be transferred outside of Hong Kong
2. Sensitive Personal Data: Required when collecting sensitive data such as health information, biometric data, or financial records
3. Marketing Consent: Required when personal data will be used for direct marketing purposes
4. Data Retention Period: Optional section specifying how long the data will be retained
5. Security Measures: Optional section describing measures taken to protect the personal data
1. Schedule 1 - Categories of Personal Data: Detailed list of specific personal data items to be collected and processed
2. Schedule 2 - Third Party Recipients: Comprehensive list of specific third parties who may receive the personal data
3. Schedule 3 - Purposes of Use: Detailed breakdown of all intended uses of the personal data
4. Appendix A - Privacy Policy: Organization's privacy policy referenced in the consent form
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare
Insurance
Education
Technology
Retail
Professional Services
Telecommunications
Real Estate
Human Resources
E-commerce
Banking
Marketing Services
Medical Research
Government Services
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Customer Service
Operations
Information Security
Marketing
Privacy Office
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
HR Manager
Information Security Officer
Risk Manager
Operations Manager
Customer Service Manager
Marketing Director
IT Director
Chief Privacy Officer
Chief Compliance Officer
General Counsel
Business Development Manager
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