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The Consent Letter For Verification Of Documents is a crucial instrument in Hong Kong's business and regulatory landscape, where document verification is frequently required for various professional and commercial purposes. This document type emerged from the need to comply with Hong Kong's stringent data protection laws while facilitating necessary verification processes. It is commonly used when organizations need to verify academic credentials, employment history, professional qualifications, or business documents. The letter must comply with the Personal Data (Privacy) Ordinance (Cap. 486) and typically includes specific details about the documents to be verified, the verification scope, authorized verifiers, and the duration of consent. It serves as a protective mechanism for both the document owner and the verifying party by clearly establishing the boundaries and conditions of the verification process.

1. Letter Header and Date: Including sender's details, recipient's details, and date of the letter

2. Subject Line: Clear indication that this is a consent letter for document verification

3. Opening Statement: Introduction identifying the consenting party and reference to any relevant previous correspondence

4. Purpose Statement: Clear statement of the purpose for which the verification is required

5. Document List: Specific identification of documents to be verified

6. Consent Declaration: Express consent for verification, including who may conduct the verification

7. Time Period: Duration for which the consent remains valid

8. Data Protection Statement: Acknowledgment of data protection rights under Hong Kong law

9. Signature Block: Space for signature, name, and date of signing