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Business Engagement Letter Template for Hong Kong

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Key Requirements PROMPT example:

Business Engagement Letter

"I need a Business Engagement Letter for my Hong Kong IT consulting firm to provide cybersecurity services to a multinational bank, including data privacy compliance and regular security audits starting March 2025."

Document background
The Business Engagement Letter is a fundamental document used in Hong Kong's professional services sector to initiate and formalize business relationships. It serves as a bridge between informal discussions and formal service agreements, providing clarity and legal protection while maintaining a professional yet accessible tone. The document outlines essential terms including scope of work, fees, timelines, and responsibilities, while incorporating Hong Kong legal requirements and business practices. Business Engagement Letters are particularly important in regulated industries where clear documentation of service terms is required, and they help manage expectations and reduce potential disputes by clearly defining the engagement parameters. The document typically precedes the commencement of services and may be updated or reissued as the scope of engagement evolves.
Suggested Sections

1. Date and Addressee: Opening of the letter with current date and client's details

2. Introduction: Brief introduction confirming the purpose of the engagement letter

3. Scope of Services: Detailed description of the services to be provided, including specific deliverables and any excluded services

4. Service Team: Key personnel who will be responsible for providing the services

5. Fees and Payment Terms: Fee structure, payment schedule, and billing arrangements

6. Timeline: Expected duration or key milestones for the engagement

7. Client Responsibilities: Obligations and responsibilities of the client, including provision of information and access

8. Confidentiality: Confidentiality obligations regarding client information and work product

9. Termination: Conditions and process for terminating the engagement

10. Acceptance: Signature blocks and instructions for accepting the engagement

Optional Sections

1. Conflict of Interest: Disclosure of any potential conflicts and how they will be managed - include when there are known potential conflicts

2. Intellectual Property: Ownership and rights to work products - include when significant IP will be created during the engagement

3. Force Majeure: Provisions for unforeseen circumstances - include for longer-term engagements

4. Dispute Resolution: Process for resolving disagreements - include for high-value or complex engagements

5. Insurance: Professional indemnity and other relevant insurance details - include for high-risk engagements

6. Data Protection: Specific provisions regarding handling of personal data - include when personal data processing is involved

7. Subcontracting: Terms regarding use of subcontractors - include when subcontractors may be used

Suggested Schedules

1. Fee Schedule: Detailed breakdown of fees, rates, and payment terms

2. Scope of Work: Detailed description of services, deliverables, and methodology

3. Team Structure: Organizational chart and key personnel CVs

4. Standard Terms and Conditions: Full terms and conditions referenced in the main letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses






















Relevant Industries

Professional Services

Consulting

Financial Services

Legal Services

Accounting and Audit

Information Technology

Management Consulting

Engineering Services

Healthcare Services

Real Estate Services

Relevant Teams

Legal

Finance

Procurement

Compliance

Risk Management

Operations

Business Development

Project Management

Professional Services

Client Relations

Relevant Roles

Managing Director

Chief Executive Officer

Chief Financial Officer

General Counsel

Head of Procurement

Professional Services Partner

Engagement Director

Business Development Manager

Project Manager

Operations Director

Compliance Officer

Risk Manager

Department Head

Senior Consultant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Business Engagement Letter

A Hong Kong-governed formal letter establishing professional services engagement terms between service provider and client.

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