The Authorization Letter For Medicine is a critical document used in Hong Kong's healthcare system when a patient needs to delegate the authority to collect or manage their medications to another person. This document becomes necessary in situations where patients are unable to personally collect their medications due to illness, mobility issues, work commitments, or other valid reasons. The letter must comply with Hong Kong's pharmaceutical regulations, particularly the Pharmacy and Poisons Ordinance (Cap. 138) and related healthcare laws. It includes essential elements such as the identities of both the authorizing and authorized parties, specific medication details, validity period, and healthcare provider information. This document is particularly important for recurring prescriptions, elderly care situations, or cases involving controlled substances where proper authorization documentation is mandatory.
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1. Date and Place: Current date and location where the letter is executed
2. Authorizing Party Details: Full name, HKID/Passport number, and contact details of the person giving authorization
3. Authorized Party Details: Full name, HKID/Passport number, and contact details of the person being authorized
4. Purpose of Authorization: Clear statement of the purpose for which the authorization is being granted
5. Medication Details: Specific details of the medicine(s) including name, dosage, and quantity
6. Duration of Authorization: Specific time period for which the authorization is valid
7. Healthcare Provider Information: Details of the hospital, clinic, or pharmacy from which the medicine is to be collected
8. Declaration and Signature: Formal declaration of authorization and signatures of both parties
9. Witness Details: Name, HKID, and signature of witness
1. Special Handling Instructions: Required when the medicine needs specific storage or handling conditions
2. Multiple Collection Authorization: Include when authorization is needed for recurring collection of medication
3. Emergency Contact Information: Additional contacts in case of emergency or inability to reach primary parties
4. Controlled Substance Declaration: Required when the authorization involves controlled substances under Hong Kong law
5. Medical Condition Context: Brief description of medical condition when relevant for proper handling or urgency
1. Schedule A - Medication List: Detailed list of all medications covered by the authorization, including names, dosages, and quantities
2. Schedule B - Collection Locations: List of approved healthcare facilities where the medication can be collected
3. Appendix 1 - Copy of Prescription: Attached copy of the original prescription(s) for reference
4. Appendix 2 - Identity Documents: Copies of HKID/Passport of both authorizing and authorized parties
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Pharmaceutical
Medical Services
Elder Care
Healthcare Administration
Legal Services
Insurance
Social Services
Relevant Teams
Legal
Compliance
Healthcare Operations
Patient Services
Pharmacy Operations
Clinical Administration
Regulatory Affairs
Medical Records
Risk Management
Relevant Roles
Healthcare Administrator
Medical Officer
Pharmacist
Legal Compliance Officer
Clinical Director
Patient Services Manager
Healthcare Operations Manager
Medical Social Worker
Elder Care Coordinator
Hospital Administrator
Pharmacy Manager
Legal Counsel
Regulatory Affairs Specialist
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