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Access Agreement (Real Estate) Template for Hong Kong

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Key Requirements PROMPT example:

Access Agreement (Real Estate)

"I need an Access Agreement (Real Estate) for a Hong Kong office building to grant regular access to a telecommunications company for maintaining equipment on the rooftop, with access required 24/7 for emergencies and during business hours for routine maintenance, starting from January 2025."

Document background
The Access Agreement (Real Estate) is a crucial document in Hong Kong's property management landscape, designed to establish clear parameters for property access while protecting the interests of all parties involved. This document is particularly relevant in Hong Kong's complex urban environment, where properties often have multiple users and require careful access control. It is commonly used when contractors, service providers, or other third parties need regular or temporary access to commercial, residential, or mixed-use properties. The agreement incorporates specific requirements under Hong Kong law, including provisions aligned with the Building Management Ordinance and Occupiers Liability Ordinance. It typically includes detailed specifications about access areas, timing, security protocols, insurance requirements, and liability arrangements, making it an essential tool for property owners and managers in controlling and monitoring property access.
Suggested Sections

1. Parties: Identification of the property owner/controller granting access and the party requiring access

2. Background: Context of the access requirement, property details, and purpose of the access arrangement

3. Definitions: Key terms including 'Access Areas', 'Permitted Hours', 'Permitted Use', 'Access Period', and other relevant definitions

4. Grant of Access: Specific rights being granted, including areas, times, and purposes of access

5. Access Conditions: Requirements and conditions for exercising access rights, including security procedures and protocols

6. Health and Safety: Safety requirements, compliance with regulations, and emergency procedures

7. Insurance and Liability: Insurance requirements and allocation of liability between parties

8. Term and Termination: Duration of access rights and circumstances for termination

9. Notices: Process for serving notices between parties

10. General Provisions: Standard boilerplate clauses including governing law, entire agreement, and variation

Optional Sections

1. Fee Arrangements: Include when access is granted for consideration or payment

2. Security Deposit: Include when a deposit is required to secure performance or potential damage

3. Maintenance and Repair: Include when access involves potential impact on property condition

4. Utilities: Include when access requires use of building services or utilities

5. Subletting and Assignment: Include when there's potential need to restrict/permit transfer of access rights

6. Works Provisions: Include when access is required for carrying out works or installations

7. Confidentiality: Include when access involves exposure to sensitive areas or information

Suggested Schedules

1. Plan of Access Areas: Marked-up floor plans or site plans showing permitted access areas

2. Access Times and Procedures: Detailed schedule of permitted access times and specific access procedures

3. Insurance Requirements: Detailed insurance requirements including types and levels of coverage

4. Security Procedures: Detailed security protocols, including registration procedures and ID requirements

5. Contact Details: List of key contacts for both parties including emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Real Estate

Property Management

Construction

Facilities Management

Security Services

Telecommunications

Information Technology

Building Maintenance

Professional Services

Banking and Finance

Retail

Hospitality

Relevant Teams

Legal

Operations

Facilities Management

Property Management

Security

Risk Management

Compliance

Asset Management

Building Services

Contract Administration

Relevant Roles

Property Manager

Facility Manager

Building Manager

Operations Manager

Security Manager

Project Manager

Maintenance Manager

Real Estate Manager

Legal Counsel

Risk Manager

Compliance Officer

Asset Manager

Property Administrator

Building Services Manager

Contract Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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