Controller's Detailed Response Letter (DPA Data Subject Access Request)
Publisher one
ƵSource file
Jurisdiction
England and WalesCost
Free to useRelevant sectors
Type of legal document
🖥️ Data subject access responseBusiness activity
Provide data accessA data subject access response is a response from a data controller to a data subject that includes all of the personal data that the data subject has a right to access under data protection law. This includes any data that the data subject has a right to have erased, rectified, or completed.
In the context of data protection laws, a data subject access request allows individuals to obtain access to their personal data held by an organization. The UK law stipulates that controllers, who are entities responsible for determining the purpose and means of processing personal data, must respond to such requests within certain timeframes and in accordance with specific obligations outlined in the DPA.
This template provides a structured framework for controllers to draft their response to data subject access requests, ensuring compliance with UK law. It encompasses various sections, including an introduction, acknowledgement of the request, verification of the data subject's identity, the scope of the request, and the steps taken to locate and retrieve the requested information. Additionally, the template guides the controller in addressing any applicable exemptions or limitations on the data subject's right to access, such as legal privilege or third-party information.
Furthermore, the template aids controllers in explaining the processing activities performed on the data subject's personal data, providing supplemental information about the purpose, legal basis, recipients, and retention periods, as required by the DPA. Controllers may also utilize this template to communicate any potential redactions or anonymization performed on the disclosed information and clarify the data subject's available rights for further recourse.
By utilizing the Controller's Detailed Response Letter (DPA Data Subject Access Request) template, organizations can ensure their responses to data subject access requests are comprehensive, accurate, and compliant with the legal requirements set forth by the UK Data Protection Act.
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