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Warehouse Invoice for the United Kingdom

Warehouse Invoice Template for England and Wales

A Warehouse Invoice Template is a standardized billing document used in England and Wales for charging customers for warehouse storage and related services. It complies with UK VAT regulations and includes detailed itemization of storage periods, handling charges, and additional services. The document ensures transparency in billing while meeting all legal requirements for commercial invoicing under English and Welsh law.

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What is a Warehouse Invoice?

The Warehouse Invoice Template is essential for businesses providing storage services in England and Wales. It serves as a standardized method for billing customers for warehouse space, handling, and associated services. This document type ensures compliance with UK VAT regulations, maintains accurate records of storage durations and charges, and provides clear documentation for both service providers and customers. The template is designed to accommodate various storage scenarios while maintaining consistency with English and Welsh commercial law requirements.

What sections should be included in a Warehouse Invoice?

1. Invoice Header: Company details, invoice number, date, and VAT registration number as required by VAT Act 1994 and Companies Act 2006

2. Customer Information: Name, address, and account details of the customer in compliance with Data Protection Act 2018

3. Storage Details: Description of goods stored, quantity, duration, and location in accordance with Warehousing Regulations

4. Charges Breakdown: Itemized list of storage fees, handling charges, and additional services with VAT breakdown

5. Payment Terms: Due date, payment methods, and late payment terms as per Late Payment of Commercial Debts Act

What sections are optional to include in a Warehouse Invoice?

1. Insurance Details: Coverage information for stored goods, to be included when insurance is provided by the warehouse

2. Special Handling Instructions: Specific requirements for goods handling, to be included for sensitive or specialized goods

3. Value Added Services: Additional services provided beyond storage, to be included when extra services are rendered

What schedules should be included in a Warehouse Invoice?

1. Goods Inventory List: Detailed listing of stored items with descriptions and quantities

2. Rate Card: Standard pricing for storage and additional services including VAT rates

3. Service Level Agreement: Details of agreed service standards and performance metrics for warehouse services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions






























Clauses






























Industries

Value Added Tax Act 1994: Key legislation governing VAT requirements for invoices, including tax rates, registration thresholds, and mandatory invoice elements

Finance Acts: Current tax regulations affecting business transactions and financial reporting requirements

VAT Regulations 1995: Specific requirements for VAT invoice content, format, and record-keeping obligations

Sale of Goods Act 1979: Fundamental legislation governing the sale of goods, including terms about quality, fitness for purpose, and transfer of ownership

Supply of Goods and Services Act 1982: Legislation covering contracts for the supply of services, including warehousing services

Contract (Rights of Third Parties) Act 1999: Law governing how third parties may enforce terms of a contract

Warehousing (Customs and Excise) Regulations 1994: Specific regulations governing warehouse operations and customs requirements

The Warehousing (HMRC Facilities) Regulations 2016: Updated regulations for HMRC approved warehousing facilities and related requirements

Companies Act 2006: Requirements for business information that must appear on company documents including invoices

Business Names Act 1985: Requirements for how business names must be displayed on business documents

Consumer Rights Act 2015: Legislation protecting consumer rights in B2C transactions, including transparency in billing

UK GDPR: Data protection requirements for handling personal information in business documents

Data Protection Act 2018: UK's implementation of data protection requirements, including business record keeping

BS EN 15635:2008: British Standards for Warehousing and Storage, providing industry best practices

Late Payment of Commercial Debts (Interest) Act 1998: Legislation governing interest charges on late commercial payments

Late Payment of Commercial Debts Regulations 2013: Updated regulations on payment terms and compensation for late commercial payments

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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