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Vendor Direct Deposit Authorisation Form for the United Kingdom

Vendor Direct Deposit Authorisation Form Template for England and Wales

A Vendor Direct Deposit Authorisation Form is a legal document used in England and Wales that enables organizations to set up automated electronic payments to their vendors' bank accounts. The document complies with UK payment services regulations and data protection laws, allowing for secure and efficient transfer of funds. It captures necessary banking details, authorization permissions, and includes relevant data protection notices in accordance with UK GDPR requirements.

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What is a Vendor Direct Deposit Authorisation Form?

The Vendor Direct Deposit Authorisation Form is essential for businesses operating in England and Wales that wish to streamline their payment processes through electronic fund transfers. This document is particularly relevant in today's digital business environment, where efficient and secure payment methods are crucial. The form collects and verifies vendor banking information, establishes authorization for direct deposits, and ensures compliance with UK financial regulations and data protection requirements. It serves as a formal agreement between the paying organization and the vendor, providing legal protection for both parties while facilitating automated payment processes.

What sections should be included in a Vendor Direct Deposit Authorisation Form?

1. Vendor Information: Legal name, business address, contact details, tax identification numbers

2. Bank Account Information: Bank name, account number, sort code, account holder name

3. Authorization Statement: Explicit authorization for direct deposits and account debits

4. Data Protection Notice: How financial information will be used, stored, and protected

5. Signature Block: Authorized signatory details and signature space

What sections are optional to include in a Vendor Direct Deposit Authorisation Form?

1. International Payment Information: IBAN, SWIFT/BIC codes - required only for international vendors

2. Multiple Account Authorization: Additional bank account details - needed when vendor uses multiple accounts

3. Payment Currency Preferences: Specified currency for payments - relevant for international vendors

What schedules should be included in a Vendor Direct Deposit Authorisation Form?

1. Void Cheque: Copy of void cheque to verify bank account details

2. Bank Verification Letter: Official bank letter confirming account details

3. Company Registration Documents: Required for new vendors for verification purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Deposit Form

Sector

Banking

Cost

Free to use
Relevant legal definitions




















Clauses


















Industries

Payment Services Regulations 2017 (PSR): Implements the EU Payment Services Directive (PSD2), regulates payment services and payment service providers, and sets out requirements for payment authorization

Data Protection Act 2018 and UK GDPR: Governs how personal and financial data must be handled, including requirements for data collection, storage, and processing, privacy notice requirements, and data security obligations

Electronic Communications Act 2000: Covers the legal validity of electronic signatures and authorizations, particularly relevant for electronic forms

Financial Services and Markets Act 2000: Provides the overall framework for financial services regulation and requirements for financial transactions

Money Laundering Regulations 2017: Covers Know Your Customer (KYC) requirements, due diligence obligations, and anti-money laundering considerations

Banking Act 2009: Contains regulations regarding payment systems and bank account requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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