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Special Event Agreement
"I need a Special Event Agreement for a corporate technology conference at the Birmingham Exhibition Centre on March 15, 2025, with capacity for 500 attendees, including provisions for catering, AV equipment, and multiple breakout rooms."
1. Parties: Identification and details of contracting parties
2. Background: Context and purpose of the agreement
3. Definitions: Key terms used throughout the agreement
4. Event Details: Specific information about date, time, venue, and nature of event
5. Payment Terms: Fees, payment schedule, and financial obligations
6. Cancellation Rights: Terms for cancellation by either party
7. Insurance Requirements: Mandatory insurance coverage specifications
1. Catering Provisions: Terms and conditions related to food and beverage services, including health and safety requirements
2. Entertainment Provisions: Terms related to performers, entertainment licenses, and performance requirements
3. Technical Requirements: Specifications for audio-visual equipment, lighting, and other technical needs
4. Security Arrangements: Requirements for security personnel, access control, and emergency procedures
1. Schedule 1 - Venue Layout: Floor plans and setup arrangements for the event
2. Schedule 2 - Equipment List: Detailed inventory of equipment to be provided by each party
3. Schedule 3 - Insurance Certificates: Required insurance documentation and coverage details
4. Schedule 4 - Risk Assessment: Health and safety risk assessment and mitigation measures
5. Schedule 5 - Service Level Agreement: Detailed service specifications, standards, and performance metrics
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