Reimbursement Invoice Template - England and Wales

Reimbursement Invoice for the United Kingdom

Reimbursement Invoice Template for England and Wales

A Reimbursement Invoice Template is a standardized document used in England and Wales for claiming back expenses incurred on behalf of a company or organization. It complies with UK tax legislation and HMRC requirements, including necessary fields for VAT recording and company information as required by the Companies Act 2006. The template provides a structured format for detailing expenses, ensuring proper documentation for both internal accounting and tax purposes.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

1. Select your governing law:

2. Enter your key requirements:

3. Create your document to edit, review or download

Download a Standard Template

Get our England and Wales-compliant Reimbursement Invoice

4.6 / 5

4.8 / 5

Alternatively: Run an advanced review of an existing
Reimbursement Invoice

Let ��Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Reimbursement Invoice?

The Reimbursement Invoice Template serves as a crucial document for businesses operating in England and Wales, facilitating the systematic recording and processing of expense claims. It is designed to meet statutory requirements while providing a clear audit trail for financial transactions. The template includes essential elements such as itemized expenses, VAT information, and payment details, ensuring compliance with HMRC guidelines and corporate governance requirements. This document is particularly important for maintaining accurate financial records and managing cash flow effectively.

What sections should be included in a Reimbursement Invoice?

1. Invoice Header: Company details, invoice number, date, and VAT registration number (if applicable)

2. Recipient Details: Name, address, and contact information of the party being reimbursed

3. Expense Details Table: Itemized list of expenses including date, description, amount, VAT (if applicable), and total

4. Payment Summary: Subtotal, VAT (if applicable), and total amount to be reimbursed

5. Payment Information: Bank account details, payment terms, and any reference numbers required

What sections are optional to include in a Reimbursement Invoice?

1. Project Reference: Section for specifying project codes or cost centers when expenses are project-specific

2. Currency Exchange Details: Section for documenting exchange rates and calculations for international expenses

3. Approval Block: Space for required signatures and approvals from authorized personnel

4. Expense Policy Declaration: Statement confirming compliance with company expense policy

What schedules should be included in a Reimbursement Invoice?

1. Schedule A - Original Receipts: Attached copies or originals of all expense receipts and supporting documentation

2. Schedule B - Mileage Log: Detailed log of business mileage including dates, destinations, and distances

3. Schedule C - Additional Supporting Documents: Any additional documentation required to support the expense claim (e.g., meeting agendas, attendee lists)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Professional Services
Technology
Manufacturing
Retail
Healthcare
Education

Relevant Teams

Finance
Accounting
Human Resources
Sales
Operations
Compliance

Relevant Roles

Finance Manager
Accounts Payable Clerk
Business Development Manager
HR Director
Sales Representative
Company Secretary

Find the exact document you need

No matches found.

Printable Mechanic Invoice

A legally compliant mechanic's invoice template for use in England and Wales, designed to document automotive repairs and services.

��������Ƶ

How Cambridge United Uses ��������Ƶ to Speed Up Player Signings and Slash Legal Costs

Generate a Bespoke Document

Download a Standard Template

What is a Reimbursement Invoice?

What sections should be included in a Reimbursement Invoice?

What sections are optional to include in a Reimbursement Invoice?

What schedules should be included in a Reimbursement Invoice?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

Sector

Cost

Find the exact document you need

Printable Mechanic Invoice

Patient Receipt

HVAC Service Order Invoice

Invoice Statement

Home Improvement Invoice

Car Dealership Invoice

Invoice With Signature

Computer Generated Invoice

Check Receipt

Export Commercial Invoice

Auto Repair Invoice

Small Engine Repair Invoice

Simple Rent Receipt

Sales Tax Invoice

Professional Services Invoice

One Off Invoice

Independent Consultant Invoice

Gardening Services Invoice

Billing Statement

Labor Receipt

End Of Tenancy Cleaning Invoice

Car Proforma Invoice

Gas Invoice

Per Diem Invoice

Grant Invoice

Water Invoice

Car Recovery Invoice

Open Source Invoice

Travel Expenses Invoice

Roadside Assistance Invoice

Line Item Invoice

Classic Invoice

Parts And Labor Invoice

Cab Receipt

Masonry Invoice

Credit Card Invoice

Chiropractic Invoice

Home Repair Invoice

Time And Material Invoice

Tradesman Invoice

�ұ�Ծ���’s Security Promise

Your documents are private:

Your documents are protected:

Organizational security:

Templates

Contract Templates

Letter Templates

Policy Templates

Industries

Legal Services

Manufacturing

Construction

Solutions

Use Cases

Company Types

Comparisons

Business Categories

Teams

Information

Generate Legal Docs Free

��Ƶ

How Cambridge United Uses ��Ƶ to Speed Up Player Signings and Slash Legal Costs

�ұ�Ծ��’s Security Promise