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Internal Department Change Request Letter Template for England and Wales

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Key Requirements PROMPT example:

Internal Department Change Request Letter

"I need an Internal Department Change Request Letter to propose merging our Marketing and Digital teams into a single department, including a comprehensive impact assessment and implementation timeline for Q2 2025."

Document background
The Internal Department Change Request Letter is a critical business document used when departments need to implement significant operational, structural, or procedural changes. Common in England and Wales, this document serves as both a formal request and a record of proposed organizational changes. It must comply with UK employment law, including the Employment Rights Act 1996 and Equality Act 2010. The letter typically includes detailed justification for changes, impact assessments, resource implications, and implementation timelines. It's particularly important for maintaining clear communication and documentation in corporate governance.
Suggested Sections

1. Current Situation: Overview of existing departmental structure or process

2. Proposed Changes: Detailed description of requested changes

3. Business Justification: Rationale and benefits of the proposed changes

4. Impact Assessment: Analysis of effects on staff, resources, and operations

5. Timeline: Proposed implementation schedule

Optional Sections

1. Budget Implications: Financial impact analysis, used when changes affect departmental budget

2. Risk Assessment: Evaluation of potential risks, used for significant operational changes

3. Training Requirements: Details of required training, used when changes affect job roles

4. Consultation Process: Details of stakeholder engagement, used for major organizational changes

Suggested Schedules

1. Organizational Charts: Current and proposed structure diagrams

2. Cost Analysis: Detailed financial breakdowns

3. Job Descriptions: Updated role specifications if applicable

4. Implementation Plan: Detailed project timeline and milestones

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






















Clauses























Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing changes to employment terms and conditions, employee consultation requirements, and protections against unfair treatment in the workplace

Equality Act 2010: Ensures changes don't discriminate against protected characteristics, requires reasonable adjustments for disabled employees, and prevents indirect discrimination

Health and Safety at Work Act 1974: Governs workplace safety arrangements, including risk assessment requirements for new departmental arrangements

Working Time Regulations 1998: Regulates changes affecting working hours, patterns, rest break requirements, and annual leave implications

GDPR and Data Protection Act 2018: Governs handling of personal data, requires data protection impact assessments, and ensures privacy considerations are met during departmental changes

TUPE Regulations 2006: Protects employees' rights during transfer between departments, ensuring continuity of employment terms and conditions

Trade Union and Labour Relations (Consolidation) Act 1992: Regulates relationships with trade unions, including collective consultation requirements for organizational changes affecting unionized employees

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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