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Exception Letter Template for England and Wales

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Key Requirements PROMPT example:

Exception Letter

"Need an Exception Letter granting our supplier temporary relief from their weekly delivery obligations from January 2025 to March 2025 due to planned maintenance at their facility."

Document background
An Exception Letter is commonly used in business relationships where parties need to temporarily or permanently modify specific obligations or requirements without altering the entire agreement. Under English and Welsh law, this document provides a formal mechanism to document and approve deviations from standard terms, policies, or contractual obligations. The Exception Letter should clearly identify the parties involved, specify the exact nature of the exception, its duration, and any conditions attached to the grant of the exception. It serves as an important risk management tool and creates an audit trail for compliance purposes.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the sending party

2. Recipient Details: Full name, address, and contact information of the receiving party

3. Reference Information: Any relevant reference numbers, dates, or contract details

4. Exception Details: Clear description of the exception being granted

5. Time Period: Duration or applicability period of the exception

6. Signature Block: Authorized signature and details of the signatory

Optional Sections

1. Conditions: Any conditions that must be met for the exception to remain valid

2. Legal Reservations: Statement preserving other legal rights not affected by this exception

3. Acknowledgment Request: Request for counter-signature or acknowledgment of the exception

Suggested Schedules

1. Original Agreement Reference: Copy or extract of the original agreement being excepted from

2. Supporting Documentation: Any relevant supporting documents justifying the exception

3. Authorization Evidence: Evidence of authority to grant the exception if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Common Law Contract Principles: Fundamental principles of contract law from the English Common Law system, including offer, acceptance, consideration, and intention to create legal relations

Companies Act 2006: Primary legislation governing company law in the UK, relevant when exception letters involve corporate entities

Law of Property Act 1925: Key legislation for property-related matters, necessary to consider if the exception letter relates to property rights or interests

Consumer Rights Act 2015: Legislative framework protecting consumer rights, applicable if the exception letter involves consumer relationships

Financial Services and Markets Act 2000: Regulatory framework for financial services in the UK, relevant if the exception letter relates to financial services or products

FCA Regulations: Financial Conduct Authority regulations governing financial services and markets, must be considered for financial sector exceptions

GDPR and Data Protection Act 2018: Data protection legislation governing the processing of personal data, relevant if the exception letter involves data handling

Doctrine of Waiver: Legal principle concerning the voluntary relinquishment of a known right, fundamental to the concept of exceptions

Principles of Estoppel: Legal doctrine preventing a party from asserting a legal right that contradicts their previous actions or statements

Contract Variation Rules: Legal principles governing how contracts can be modified or varied under English law

English Law Interpretation Principles: Rules and principles used by English courts to interpret legal documents and contractual terms

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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