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Demotion Notice Template for England and Wales

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Key Requirements PROMPT example:

Demotion Notice

"I need a Demotion Notice for an underperforming senior marketing manager being moved to a junior role, effective March 1, 2025, with a 15% salary reduction and modified benefits package."

Document background
A Demotion Notice is a crucial employment document used when an organization needs to move an employee to a lower-ranking position. This document, governed by English and Welsh law, is typically issued when performance issues arise, during organizational restructuring, or as an alternative to termination. The notice must carefully detail the changes in position, responsibilities, and compensation while ensuring compliance with UK employment legislation. It should be drafted with consideration of potential constructive dismissal claims and must include clear justification for the decision. The document serves as both a formal notification and a legal record of the changed employment terms.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department of the affected employee

2. Effective Date: Specification of when the demotion takes effect

3. Current Role Details: Description of current position, responsibilities, and salary

4. New Role Details: Specification of new position, responsibilities, and revised salary

5. Reason for Demotion: Clear explanation of the business rationale or performance issues leading to demotion

6. Changes to Terms: Detailed outline of specific changes to salary, benefits, and other employment terms

Optional Sections

1. Trial Period: Details of any probationary period in the new role, including duration and assessment criteria

2. Support Measures: Information about additional training or support measures being offered to assist in the transition

3. Appeal Rights: Information about the employee's right to appeal the decision and the appeal process

Suggested Schedules

1. New Job Description: Detailed description of the new role and responsibilities

2. Updated Terms and Conditions: Modified employment terms reflecting the new position and conditions

3. Performance Improvement Plan: Detailed plan outlining performance expectations and improvement measures, if demotion is performance-related

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Primary legislation governing employment rights, particularly relevant for changes to employment terms and protection against constructive dismissal claims that may arise from demotion

Equality Act 2010: Ensures demotion decisions are non-discriminatory based on protected characteristics, requiring objective justification and consideration of reasonable adjustments

Contract Law Principles: Fundamental legal principles regarding contractual changes, including consideration, notice periods, and compliance with existing terms

ACAS Code of Practice: Guidelines for fair procedures, proper consultation, and documentation of the demotion process and reasons

GDPR and Data Protection Act 2018: Regulations governing the handling of personal information, confidentiality requirements, and record-keeping in employment matters

Human Rights Act 1998: Ensures protection of fundamental rights including fair treatment, privacy, and protection against degrading treatment in employment contexts

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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