Under Article 35 of the UK GDPR, organizations must conduct Data Protection Impact Assessments when processing is likely to result in high risks to individuals' rights and freedoms. This Data Protection Impact Assessment Policy provides a structured approach to identifying, assessing, and minimizing data protection risks of processing activities. It is particularly relevant for organizations handling sensitive personal data, implementing new technologies, or conducting large-scale data processing operations in England and Wales. The policy ensures consistent application of DPIA requirements across the organization and demonstrates compliance with data protection principles.
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1. Purpose and Scope: Defines the objectives of the policy and its application scope
2. Definitions: Key terms used throughout the policy including DPIA, personal data, processing, data controller, data processor
3. DPIA Requirements: When DPIAs are mandatory and screening criteria under UK GDPR and DPA 2018
4. Roles and Responsibilities: Who is responsible for conducting, reviewing, and approving DPIAs including DPO, management, and project teams
5. DPIA Process: Step-by-step procedure for conducting DPIAs including planning, assessment, consultation, and sign-off
6. Documentation Requirements: How to record and maintain DPIA documentation in compliance with accountability requirements
1. Sector-Specific Requirements: Additional requirements for specific industries such as healthcare, financial services, or public sector
2. International Data Transfers: Additional considerations and requirements for cross-border data transfers
3. Technology-Specific Guidelines: Special considerations for specific technologies such as AI, IoT, or automated processing systems
1. DPIA Template: Standard form for conducting DPIAs including all required sections under UK GDPR
2. Risk Assessment Matrix: Template for evaluating data protection risks and their likelihood and impact
3. Screening Checklist: Checklist to determine if DPIA is required based on processing activities
4. Sample DPIA Reports: Examples of completed DPIAs for reference and guidance
5. Consultation Framework: Guidelines for stakeholder consultation process including internal and external stakeholders
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