Security Deposit Refund Letter

Security Deposit Refund Letter Template for Denmark

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Document background

The Security Deposit Refund Letter is a crucial document in Danish property management, used when concluding a tenancy agreement and returning the tenant's security deposit. Under Danish law, particularly the Danish Lease Act, landlords must return security deposits within 14 days after the tenant vacates the property, making this document a time-sensitive legal requirement. The letter serves multiple purposes: it documents the final settlement of the security deposit, details any deductions made for damages or unpaid rent, and provides a clear record of the transaction for both parties. This document is particularly important in Denmark's highly regulated rental market, where specific rules govern deposit amounts (typically limited to 3 months' rent) and return procedures. The Security Deposit Refund Letter helps ensure compliance with these regulations while providing a clear paper trail for both landlord and tenant.

Suggested Sections

1. Sender Information: Landlord's full name, address, and contact information

2. Date: The date the letter is written

3. Recipient Information: Tenant's full name and current/forwarding address

4. Property Reference: Address of the rental property and rental period dates

5. Deposit Amount Reference: Original security deposit amount and date it was paid

6. Inspection Results: Brief summary of the property's condition upon final inspection

7. Refund Amount: Total amount being refunded and explanation of any deductions if applicable

8. Payment Method: Details of how and when the refund will be provided

9. Closing: Professional closing with signature line and contact information for any questions

Optional Sections

1. Deductions Breakdown: Detailed itemization of any deductions made from the deposit, with specific costs and reasons - include only if deductions are being made

2. Photo References: References to attached photographs documenting property condition or damages - include only if there are deductions or disputes

3. Dispute Resolution Notice: Information about tenant's rights and dispute resolution procedures under Danish law - include if there are any deductions or potential disputes

4. Bank Account Request: Request for tenant's bank account details for transfer - include if payment method hasn't been previously arranged

Suggested Schedules

1. Deduction Details: Itemized list with costs and photographic evidence of any damages or cleaning charges being deducted

2. Property Inspection Report: Copy of the final property inspection report documenting the condition at move-out

3. Photos: Dated photographs of any damage or issues leading to deductions

4. Original Deposit Receipt: Copy of the original deposit payment receipt for reference

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