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A Data Protection Impact Assessment helps organizations in Denmark identify and minimize privacy risks when handling sensitive personal data. It's a systematic process required by the Danish Data Protection Act and GDPR for high-risk data processing activities, like using AI for employee monitoring or processing health records at scale.

The assessment maps out how personal data flows through your organization, spots potential privacy problems, and documents the safeguards you've put in place. Danish businesses typically conduct these assessments before launching new products or services that involve extensive data processing, working closely with their Data Protection Officer to ensure compliance with local privacy standards.

You need a Data Protection Impact Assessment when launching projects that handle sensitive personal data at scale in Denmark. Common triggers include implementing AI-powered recruitment tools, rolling out employee monitoring systems, or processing health data across multiple healthcare facilities.

The Danish Data Protection Agency requires these assessments before starting any high-risk data processing. This includes combining datasets from different sources, tracking people's location or behavior, or processing sensitive information about children or vulnerable groups. Starting the assessment early in your project planning helps identify privacy risks when changes are still easy to make.

• Basic DPIA: Covers standard data processing activities in small to medium Danish businesses. Focuses on core privacy risks and basic mitigation strategies.
• Comprehensive DPIA: Used for complex projects involving multiple data types or cross-border transfers. Includes detailed technical assessments and extensive stakeholder consultation.
• Healthcare DPIA: Specialized version for medical facilities, addressing patient data protection requirements under Danish healthcare regulations.
• Technology DPIA: Tailored for IT implementations, focusing on security measures for cloud services, AI systems, and digital platforms.
• Public Sector DPIA: Specific format meeting additional requirements for government agencies and municipalities handling citizen data.

• Data Protection Officers: Lead the assessment process, provide expert guidance, and ensure compliance with Danish privacy laws.
• IT Managers: Contribute technical details about data processing systems and implement recommended security measures.
• Legal Teams: Review Data Protection Impact Assessments for legal compliance and advise on risk mitigation strategies.
• Department Heads: Provide operational insights and implement privacy safeguards in their business units.
• External Consultants: Often assist with complex assessments or provide specialized expertise for high-risk processing activities.
• Danish Data Protection Agency: Reviews assessments during audits and provides guidance on compliance requirements.

• Project Overview: Document the purpose, scope, and nature of your data processing activities in clear business terms.
• Data Mapping: List all personal data types, their sources, storage locations, and how they flow through your organization.
• Risk Assessment: Identify potential privacy risks and rate their likelihood and impact on individuals' rights.
• Stakeholder Input: Gather feedback from IT, legal, and affected departments about operational needs and concerns.
• Security Measures: Detail existing and planned technical safeguards that protect personal data.
• Documentation: Our platform helps generate compliant assessments by ensuring all Danish legal requirements are met.

• Processing Description: Detailed overview of data processing activities, their purpose, and legal basis under Danish law.
• Data Categories: Complete inventory of personal data types, including special categories under GDPR Article 9.
• Risk Analysis: Systematic evaluation of privacy risks and their potential impact on data subjects.
• Security Measures: Documentation of technical and organizational safeguards implementing privacy by design.
• Consultation Record: Evidence of stakeholder input and DPO consultation when required.
• Mitigation Strategy: Specific actions to address identified risks and ensure GDPR compliance.
• Monitoring Plan: Procedures for ongoing assessment and updates to maintain effectiveness.

A Data Protection Impact Assessment differs significantly from a Data Protection Policy in both scope and purpose. While both documents support privacy compliance, they serve distinct functions in Danish organizations.

• Purpose: A DPIA evaluates specific high-risk processing activities and their potential impacts, while a Data Protection Policy sets overall organizational rules for handling personal data.
• Timing: DPIAs are conducted before launching new data processing activities, whereas Policies provide ongoing guidance for daily operations.
• Detail Level: DPIAs contain detailed risk analyses and specific mitigation measures for particular projects, while Policies outline general principles and procedures.
• Legal Requirements: Danish law mandates DPIAs for high-risk processing activities, but Policies are recommended good practice for all organizations handling personal data.