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The Referral Letter is a crucial document in German professional practice, used to formally transfer care or responsibility of a client/patient to another qualified professional or institution. It serves as an official record of the referral process and must comply with German legal requirements, including the GDPR (DSGVO), Federal Data Protection Act (BDSG), and relevant professional regulations. The document is particularly important in the German healthcare system, where structured communication between professionals is essential for maintaining continuity of care and documenting the treatment pathway. The letter includes detailed information about the referring party, recipient, subject of referral, and relevant background information, while ensuring all sensitive data is handled in accordance with German privacy laws. It can be used in various professional contexts, from medical referrals to specialist consultations, and serves as a formal record of the professional relationship and transfer of responsibility.

1. Header Information: Sender's details including name, professional title, address, contact information, and any relevant professional registration numbers

2. Recipient Information: Name, professional title, and full address of the receiving professional or institution

3. Patient/Client Information: Full name, date of birth, insurance information, and contact details of the subject of referral

4. Date: Current date of the referral letter

5. Subject Line: Clear indication that this is a referral letter and brief purpose

6. Reason for Referral: Primary cause or purpose for the referral, including any urgent or time-sensitive aspects

7. Current Situation: Relevant background information and current status of the matter requiring referral

8. Professional Sign-off: Signature, professional title, and any relevant stamp or seal