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Late Payment Demand Letter

Late Payment Demand Letter Template for Germany

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Key Requirements PROMPT example:

Late Payment Demand Letter

"I need a Late Payment Demand Letter under German law for collecting €45,000 in overdue payments from multiple invoices issued to a manufacturing client, with the oldest invoice dating back to January 2025 and two previous payment reminders already sent."

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Document background
The Late Payment Demand Letter is a crucial document in German commercial practice, used when payment obligations remain unfulfilled after their due date. This formal notice, governed by German Civil Code (BGB) provisions, particularly sections 286-288, serves multiple purposes: it officially establishes the debtor's default status, triggers the accrual of default interest, and serves as a prerequisite for potential legal proceedings. The document must include specific elements such as clear identification of the debt, calculation of statutory interest (9 percentage points above base rate for commercial transactions), and a reasonable payment deadline. It represents an essential step in the debt collection process, demonstrating the creditor's attempt to resolve the matter before pursuing legal action.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor

2. Recipient Details: Full legal name, address of the debtor, including any reference numbers

3. Date and Reference: Current date and any relevant reference numbers for the debt

4. Subject Line: Clear indication that this is a payment demand (Zahlungsaufforderung/Mahnung)

5. Debt Details: Specific amount owed, invoice numbers, dates, and original payment terms

6. Payment History: Overview of previous payment requests and reminders sent

7. Legal Basis: Reference to relevant contract or basis for the debt

8. Interest Calculation: Calculation of default interest according to BGB § 288

9. Payment Demand: Clear demand for payment with specific amount and deadline

10. Payment Instructions: Bank details and payment reference information

11. Legal Consequences: Statement of potential legal actions if payment is not received

Optional Sections

1. Previous Communications: Reference to previous correspondence - include if this isn't the first reminder

2. Collection Costs: Details of additional costs being claimed - include if pursuing recovery costs

3. Settlement Offer: Proposed payment arrangement terms - include if willing to accept installment payments

4. Power of Attorney: If letter is sent by a legal representative, include authorization details

5. Without Prejudice: Statement preserving legal rights - include in final demands before legal action

Suggested Schedules

1. Copy of Original Invoice(s): Copies of all relevant unpaid invoices

2. Payment History Statement: Detailed statement showing all invoices, payments, and balance

3. Interest Calculation Sheet: Detailed breakdown of interest calculations

4. Previous Correspondence: Copies of previous payment requests and reminders

5. Relevant Contract Excerpts: Copies of contract sections relating to payment terms and default

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























Clauses


















Relevant Industries

Manufacturing

Retail

Professional Services

Construction

Information Technology

Healthcare

Transportation and Logistics

Wholesale Trade

Real Estate

Financial Services

Consulting

Engineering

Agriculture

Media and Entertainment

Education

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Control

Treasury

Debt Collection

Risk Management

Corporate Affairs

Business Operations

Account Management

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Manager

Chief Financial Officer

Accounts Manager

Collection Specialist

Legal Counsel

Business Owner

Finance Director

Credit Risk Manager

Treasury Manager

Debt Recovery Specialist

Financial Controller

Accounting Supervisor

Business Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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