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Information Sharing Agreement Template for Germany

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Key Requirements PROMPT example:

Information Sharing Agreement

"I need an Information Sharing Agreement governed by German law for sharing patient data between our hospital and a medical research institute, with enhanced security measures and GDPR compliance requirements, to be implemented by March 2025."

Document background
An Information Sharing Agreement is essential when organizations need to exchange sensitive or regulated information while ensuring legal compliance and data protection. This document, governed by German law, is particularly crucial in situations requiring structured data sharing arrangements between multiple parties, whether for business collaboration, research purposes, or regulatory compliance. It addresses requirements under German Federal Data Protection Act (BDSG), GDPR, and other relevant German regulations, making it suitable for organizations operating in Germany or handling German-regulated data. The agreement typically includes comprehensive provisions for data security, privacy protection, and incident management, reflecting Germany's strict approach to data protection and information security. Use this agreement when establishing formal information sharing arrangements, particularly when dealing with personal data, confidential business information, or regulated data types.
Suggested Sections

1. Parties: Identification of the contracting parties, including registered addresses and registration details as required under German law

2. Background: Context of the agreement and relationship between the parties

3. Definitions: Definitions of key terms, including 'Confidential Information', 'Personal Data', 'Data Protection Laws', and other relevant terms

4. Purpose and Scope: Detailed description of the purpose of information sharing and the scope of information to be shared

5. Information Classification: Categories and classification of information to be shared, including sensitivity levels

6. Data Protection Obligations: GDPR and BDSG compliance requirements, including legal basis for processing and data protection principles

7. Security Measures: Technical and organizational measures required for securing shared information

8. Confidentiality Obligations: Confidentiality requirements and restrictions on information use

9. Access and Control: Rules governing access to shared information and control mechanisms

10. Incident Management: Procedures for handling data breaches and security incidents

11. Duration and Termination: Term of the agreement and termination provisions

12. Return or Destruction of Information: Obligations regarding information handling upon termination

13. Governing Law and Jurisdiction: Confirmation of German law application and jurisdiction

Optional Sections

1. International Transfer Mechanisms: Required when information sharing involves transfers outside the EU/EEA

2. Industry-Specific Requirements: Additional provisions for regulated industries (e.g., financial services, healthcare)

3. Joint Controller Provisions: Required when parties are joint controllers under GDPR

4. Audit Rights: Detailed audit provisions when regular compliance verification is needed

5. Sub-processing: Rules for involving third parties in information processing

6. Insurance Requirements: Specific insurance obligations for high-risk information sharing

7. Business Continuity: Required for critical information sharing arrangements

8. Intellectual Property Rights: When shared information includes or may lead to IP rights

Suggested Schedules

1. Schedule 1 - Information Categories: Detailed list and description of all information types to be shared

2. Schedule 2 - Technical and Organizational Measures: Detailed security measures and controls to be implemented

3. Schedule 3 - Contact Points and Escalation Procedure: Key contacts and escalation matrix for various scenarios

4. Schedule 4 - Processing Details: Detailed description of processing activities if personal data is involved

5. Schedule 5 - Service Levels: Performance metrics and service levels for information sharing

6. Appendix A - Data Transfer Impact Assessment: Risk assessment for international transfers if applicable

7. Appendix B - Security Breach Response Plan: Detailed procedures for handling security incidents

8. Appendix C - Approved Sub-processors: List of approved third parties involved in processing, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions





































Clauses






























Relevant Industries

Financial Services

Healthcare

Technology

Research & Development

Manufacturing

Public Sector

Education

Telecommunications

Professional Services

Energy

Transportation & Logistics

Pharmaceuticals

Insurance

Retail

Automotive

Relevant Teams

Legal

Information Security

Data Protection

Compliance

IT

Risk Management

Operations

Research & Development

Data Governance

Regulatory Affairs

Digital Innovation

Information Management

Partnership Management

Technical Operations

Privacy

Relevant Roles

Data Protection Officer

Chief Information Security Officer

Legal Counsel

Compliance Manager

IT Director

Privacy Manager

Information Security Manager

Risk Manager

Chief Technology Officer

Operations Director

Project Manager

Research Director

Data Governance Manager

Chief Digital Officer

Regulatory Affairs Manager

Partnership Manager

Information Management Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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