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Government Framework Agreement Template for Germany

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Key Requirements PROMPT example:

Government Framework Agreement

"I need a German Government Framework Agreement for IT services and hardware procurement, with multiple suppliers, to be implemented from March 2025, including specific provisions for data security and GDPR compliance."

Document background
The Government Framework Agreement (Rahmenvereinbarung) is a strategic procurement instrument used by German public sector organizations to establish long-term contractual relationships with suppliers. It is particularly suitable for recurring procurement needs where the exact quantities or timing of purchases cannot be predetermined. The agreement must comply with German procurement law, including the GWB, VgV, and relevant EU directives, while also adhering to principles of transparency, competition, and equal treatment. It typically covers aspects such as pricing mechanisms, quality standards, ordering procedures, performance monitoring, and compliance requirements. This type of agreement is commonly used for standardized goods and services, allowing for efficient procurement processes while ensuring compliance with public sector requirements and budgetary regulations.
Suggested Sections

1. Parties: Identification of the contracting authority and the framework supplier(s)

2. Background: Context of the framework agreement, procurement process reference, and general purpose

3. Definitions: Defined terms used throughout the agreement, including specific German legal and procurement terminology

4. Scope of Framework: Description of goods/services covered, duration, and territorial scope

5. Framework Award Procedure: Process for awarding call-off contracts under the framework

6. Call-off Procedures: Detailed procedures for ordering goods/services under the framework

7. Prices and Payment Terms: Pricing mechanism, payment terms, and price adjustment provisions

8. Quality Standards: Required quality standards, certifications, and performance levels

9. Performance Monitoring: KPIs, reporting requirements, and performance review procedures

10. Compliance Obligations: Legal compliance requirements, including data protection and anti-corruption measures

11. Liability and Insurance: Liability provisions, required insurance coverage, and indemnification

12. Term and Termination: Duration, renewal options, and termination provisions

13. Dispute Resolution: Procedures for resolving disputes, applicable law, and jurisdiction

14. General Provisions: Standard boilerplate clauses adapted to German law requirements

Optional Sections

1. Multi-Supplier Provisions: Required only for multi-supplier frameworks, defining ranking and allocation procedures

2. Security Requirements: Required for contracts involving sensitive government data or facilities

3. Social and Environmental Requirements: Additional requirements for contracts with specific sustainability or social value objectives

4. Export Control: Required for frameworks involving international trade or controlled goods

5. Intellectual Property Rights: Required when framework involves development of new IP or licensing

6. Staff and Personnel Requirements: Required when specific qualifications or security clearances are needed

7. Business Continuity: Required for critical services or high-value frameworks

8. Change Control: Required for complex or long-term frameworks where changes may be needed

Suggested Schedules

1. Specification: Detailed technical specifications of goods/services

2. Pricing Schedule: Detailed pricing structure, rates, and adjustment mechanisms

3. Call-off Terms and Conditions: Standard terms applying to individual call-off contracts

4. Service Levels: Detailed service level requirements and measurement criteria

5. Security Requirements: Detailed security protocols and requirements

6. Processing of Personal Data: Data processing agreement compliant with GDPR and BDSG

7. Form of Call-off Contract: Template for individual call-off contracts

8. Approved Subcontractors: List of pre-approved subcontractors if applicable

9. Contract Management: Detailed procedures for contract management and reporting

10. Exit Management: Procedures for contract termination and transition

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

















































Clauses
















































Relevant Industries

Public Administration

Information Technology

Healthcare

Construction

Defense

Education

Transportation

Environmental Services

Professional Services

Telecommunications

Energy

Security Services

Facilities Management

Research and Development

Relevant Teams

Legal

Procurement

Commercial

Compliance

Operations

Finance

Business Development

Government Relations

Technical Services

Quality Assurance

Risk Management

Contract Management

Supply Chain

Relevant Roles

Procurement Director

Legal Counsel

Contract Manager

Public Sector Account Manager

Compliance Officer

Commercial Director

Bid Manager

Project Manager

Operations Director

Finance Manager

Quality Assurance Manager

Risk Manager

Government Relations Manager

Technical Specialist

Supply Chain Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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