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An Authorization Letter To Claim Transcript Of Records is a crucial document in the German educational system that facilitates the collection of academic records by an authorized representative when the student or alumni cannot personally retrieve them. This document becomes necessary in various situations, such as when students are abroad, unable to visit the institution personally, or require assistance in administrative matters. The letter must comply with German legal requirements, including the BGB provisions for power of attorney and GDPR requirements for personal data handling. It typically includes comprehensive identification details of all parties involved, specific authorization language, and temporal limitations. The document is widely used across German educational institutions and may require official authentication depending on the institution's policies or if intended for international use.

1. Date and Place: Current date and place of execution of the authorization letter

2. Authorizing Party Details: Full name, address, student ID number, date of birth, and contact information of the student giving authorization

3. Authorized Party Details: Full name, address, and identification details of the person being authorized to collect the transcript

4. Institution Details: Name and address of the educational institution from which the transcript is to be collected

5. Authorization Statement: Clear and explicit statement of authorization, specifying the exact documents to be collected and actions to be taken

6. Duration of Authority: Specific period for which the authorization is valid

7. Signature Block: Space for signature of the authorizing party with full name printed below