The Authorization Letter For Giving Permission (Vollmacht) is a crucial legal instrument in German law that enables individuals or organizations to delegate authority for specific actions or decisions. This document type is particularly relevant when someone needs to authorize another person to act on their behalf, whether for business transactions, administrative matters, or personal affairs. The letter must comply with German Civil Code requirements and clearly outline the scope of authority, ensuring both parties understand their rights and obligations. Common uses include authorizing business transactions, handling administrative matters, or representing the principal in legal proceedings. The document's validity and enforcement are governed by German law, specifically the provisions of the Bürgerliches Gesetzbuch (BGB) regarding agency and representation.
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1. Date and Place: Current date and location where the letter is being signed
2. Principal's Information: Full name, address, and identification details of the person granting the authorization
3. Agent's Information: Full name, address, and identification details of the person being authorized
4. Scope of Authorization: Clear and specific description of the powers being granted and what actions the agent is authorized to perform
5. Duration: Time period for which the authorization is valid, including start date and end date if applicable
6. Declaration of Sound Mind: Statement confirming the principal is of sound mind and acting voluntarily
7. Signature Block: Space for principal's signature, date, and witness signatures if required
1. Revocation Clause: Include when the principal wants to explicitly state conditions under which the authorization can be revoked
2. Substitute Authorization: Include when the agent needs the power to delegate authority to others
3. Governing Law Statement: Include when the authorization might be used in international contexts or across German states
4. Language Clause: Include when the authorization letter is bilingual or might be used in international contexts
5. Compensation Terms: Include when the agent will receive compensation for their services
6. GDPR Compliance Statement: Include when the authorization involves handling personal data
1. Copy of Principal's ID: Attached verified copy of principal's identification document
2. Copy of Agent's ID: Attached verified copy of agent's identification document
3. List of Specific Powers: Detailed enumeration of specific actions or powers being granted, if too extensive for main letter
4. Translation Certificate: If letter is bilingual, certified translation may be attached as an appendix
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Healthcare
Real Estate
Legal Services
Insurance
Education
Public Administration
Corporate Services
Transportation
Retail
Manufacturing
Tourism and Hospitality
Relevant Teams
Legal
Compliance
Human Resources
Administrative Services
Risk Management
Operations
Corporate Secretariat
Finance
Executive Office
Contract Management
Relevant Roles
Legal Counsel
Compliance Officer
Human Resources Manager
Corporate Secretary
Administrative Manager
Risk Manager
Operations Director
Business Development Manager
Property Manager
Finance Director
Managing Director
Office Manager
Executive Assistant
Contract Administrator
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