Termination Papers are essential documents used in Canadian employment law contexts to formally end employment relationships. These documents are required whenever an employer terminates an employee's employment, whether with or without cause, and must comply with both federal and provincial employment standards. The papers typically include critical information such as the termination date, notice period, severance calculations, and final entitlements. They must adhere to minimum standards set by applicable legislation, including the Canada Labour Code for federally regulated industries or provincial employment standards acts. Termination Papers often incorporate additional elements such as confidentiality requirements, release agreements, and details about the continuation of benefits, making them crucial for proper documentation and risk management in employment separations.
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1. Employee and Employer Information: Full legal names, addresses, and relevant employee details including position and start date
2. Termination Notice: Clear statement of termination, effective date, and whether termination is with or without cause
3. Reason for Termination: If applicable, clear and documented reasons for termination, particularly important in for-cause terminations
4. Notice Period and Last Day: Details of the notice period provided and the final day of employment
5. Financial Entitlements: Breakdown of all financial obligations including final wages, vacation pay, severance pay, and benefits continuation
6. Company Property: List of company property to be returned and deadline for return
7. Confidentiality Obligations: Reminder of ongoing confidentiality obligations and any surviving terms from employment agreement
8. Release of Claims: Terms regarding mutual release of claims, if applicable
1. Outplacement Services: Details of any career transition services offered, used when the employer provides such support
2. Reference Letter: Terms regarding provision of reference letters or handling of reference requests, included when agreed upon
3. Non-Competition/Non-Solicitation: Reminder of any post-employment restrictions, included only if such terms existed in original employment agreement
4. Settlement Terms: Additional settlement or severance package details, included when offering above statutory minimums
5. Benefits Continuation: Details of extended benefits coverage, included when offering continued benefits beyond termination
6. Stock Options/RSUs: Treatment of outstanding equity compensation, included when employee has such benefits
1. Schedule A - Calculation of Entitlements: Detailed breakdown of all financial entitlements including statutory and contractual amounts
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Release Agreement: Full text of release agreement if applicable
4. Schedule D - Benefits Continuation Details: Comprehensive information about continued benefits coverage and duration
5. Appendix 1 - Reference Letter: Draft reference letter if agreed to be provided
6. Appendix 2 - Outplacement Services Details: Information about career transition services if provided
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