The Termination Notice Form is a crucial document used in Canadian employment law to formally communicate the end of an employment relationship. It must comply with both federal regulations (such as the Canada Labour Code) and provincial employment standards legislation, which vary by jurisdiction. This document is essential when terminating employment for any reason, whether without cause, redundancy, or with cause. The form serves multiple purposes: it provides written documentation of the termination decision, outlines the employee's entitlements and obligations, specifies the notice period or pay in lieu of notice, and details the final pay calculation. A properly drafted Termination Notice Form helps protect the employer from potential legal challenges while ensuring the employee receives clear information about their rights and entitlements during the termination process.
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1. Company Letterhead and Date: Official company letterhead with current date of notice
2. Employee Information: Full name and address of the employee
3. Notice of Termination Statement: Clear statement indicating employment is being terminated
4. Effective Date: The date when employment will end
5. Reason for Termination: Brief statement of termination reason if applicable (e.g., without cause, redundancy)
6. Notice Period Details: Information about the notice period or pay in lieu of notice
7. Final Pay Information: Details about final salary, vacation pay, and other entitlements
8. Company Property: Instructions regarding return of company property
9. Signature Block: Space for authorized company representative's signature and title
1. Severance Package Details: Used when offering additional severance beyond statutory minimums
2. Continuation of Benefits: Include when benefits will continue for a period post-termination
3. Reference Letter Offer: Used when the company is willing to provide a reference
4. Non-Disparagement Clause: Include when requesting mutual non-disparagement
5. Outplacement Services: Used when offering career transition support
6. Release Agreement Reference: Include when a separate release agreement will be provided
7. Confidentiality Reminder: Include when emphasizing ongoing confidentiality obligations
1. Schedule A - Calculation of Entitlements: Detailed breakdown of final pay, severance, and benefits calculations
2. Schedule B - Company Property Checklist: List of company items to be returned
3. Schedule C - Benefits Continuation Details: Specific information about post-termination benefits
4. Schedule D - Release Agreement: If applicable, the formal release agreement to be signed
5. Schedule E - Exit Procedures: Checklist of tasks to complete before last day
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