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Single Supplier Framework Agreement

Single Supplier Framework Agreement Template for Canada

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Key Requirements PROMPT example:

Single Supplier Framework Agreement

"I need a Single Supplier Framework Agreement for a technology hardware supplier based in Ontario, with specific provisions for quarterly price reviews and stringent data security requirements, to commence from March 1, 2025."

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Document background
The Single Supplier Framework Agreement is designed for organizations in Canada seeking to establish a long-term, structured relationship with a single supplier for recurring procurement needs. This document type is particularly valuable when a buyer has identified a preferred supplier and wants to streamline future purchases while maintaining consistent terms and pricing. The agreement operates under Canadian federal and provincial legislation, incorporating necessary compliance elements for commercial contracts, competition law, and sector-specific regulations. It typically includes detailed provisions for ordering procedures, pricing mechanisms, service levels, and the creation of call-off contracts, providing both parties with clarity and operational efficiency in their ongoing business relationship. The framework nature of the agreement allows for flexibility in volume and timing of purchases while maintaining standard terms and conditions.
Suggested Sections

1. Parties: Identification of the framework provider (supplier) and the purchasing entity, including full legal names and addresses

2. Background: Context of the framework agreement, including the supplier's selection process and general intent of the parties

3. Definitions: Detailed definitions of terms used throughout the agreement, including 'Call-Off Contract', 'Framework Period', 'Services/Goods', etc.

4. Framework Structure: Explains how the framework operates, including process for creating call-off contracts and their relationship to the framework

5. Duration: Term of the framework agreement, including start date, initial period, and any extension options

6. Ordering Process: Detailed procedures for placing orders under the framework, including order forms, acceptance, and timelines

7. Pricing and Payment: Framework prices, price adjustment mechanisms, payment terms, and invoicing requirements

8. Quality and Performance: Quality standards, KPIs, performance monitoring, and reporting requirements

9. Supplier Obligations: Key responsibilities and commitments of the supplier under the framework

10. Customer Obligations: Key responsibilities and commitments of the customer under the framework

11. Risk and Insurance: Risk allocation, required insurance coverage, and liability provisions

12. Confidentiality: Protection of confidential information exchanged under the framework

13. Termination: Grounds for termination, termination process, and consequences of termination

14. General Provisions: Standard boilerplate clauses including governing law, notices, assignment, and entire agreement

Optional Sections

1. Intellectual Property Rights: Required when framework involves software, creative works, or IP-sensitive materials

2. Data Protection: Required when personal data processing is involved in the framework

3. Environmental Compliance: Added for frameworks with significant environmental impacts or sustainability requirements

4. Security Requirements: Needed for frameworks involving sensitive information or security-critical services

5. Export Control: Required for frameworks involving international trade or controlled goods

6. Disaster Recovery: Important for critical supply arrangements requiring business continuity provisions

7. Change Control: Needed for complex frameworks where formal change management is required

8. Anti-Corruption: Added for high-value frameworks or those with international elements

9. Subcontracting: Required when supplier may need to subcontract significant portions of work

Suggested Schedules

1. Schedule 1 - Specification: Detailed description of goods/services covered by the framework

2. Schedule 2 - Pricing: Detailed pricing structure, including any volume discounts or special pricing mechanisms

3. Schedule 3 - Ordering Procedure: Detailed process flow and forms for placing and accepting orders

4. Schedule 4 - Call-off Terms and Conditions: Standard terms that will apply to individual call-off contracts

5. Schedule 5 - Service Levels: Detailed KPIs, service levels, and performance measurement criteria

6. Schedule 6 - Form of Call-off Contract: Template contract for individual orders under the framework

7. Schedule 7 - Change Control Procedure: Detailed process for managing changes to the framework or call-offs

8. Schedule 8 - Key Personnel: List of key supplier personnel and their roles in framework delivery

9. Schedule 9 - Approved Subcontractors: List of pre-approved subcontractors and their permitted scope of work

10. Appendix A - Contact Details: Contact information for key personnel on both sides

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



















































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Relevant Industries

Manufacturing

Technology and Software

Healthcare and Medical Supplies

Professional Services

Construction and Infrastructure

Telecommunications

Energy and Utilities

Food and Beverage

Transportation and Logistics

Financial Services

Industrial Equipment

Government and Public Sector

Relevant Teams

Procurement

Legal

Supply Chain

Operations

Finance

Compliance

Risk Management

Commercial

Vendor Management

Contract Administration

Relevant Roles

Procurement Manager

Supply Chain Director

Commercial Director

Contract Manager

Legal Counsel

Chief Procurement Officer

Purchasing Officer

Category Manager

Vendor Relations Manager

Operations Director

Chief Financial Officer

Risk Manager

Compliance Officer

Business Development Manager

Account Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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