The Relocation Letter From Employer is a crucial document used when an organization needs to formally communicate and document the terms of an employee's workplace relocation. This document is particularly important in the Canadian context, where both federal and provincial employment laws must be considered. It is typically used when an employee is being moved to a different city, province, or in some cases, internationally. The letter serves multiple purposes: it confirms the relocation offer, outlines the complete relocation package including benefits and support services, addresses timing and logistics, and provides clarity on any changes to employment terms. The document helps ensure compliance with employment standards while protecting both employer and employee interests by clearly documenting all aspects of the relocation arrangement.
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1. Letter Header: Company letterhead, date, and employee's current contact information
2. Opening Statement: Purpose of the letter and confirmation of the relocation offer
3. New Role Details: Job title, department, and reporting relationship at the new location
4. New Location Details: Specific address and facility information for the new work location
5. Timing: Expected relocation date and any temporary arrangements
6. Relocation Benefits Overview: Summary of the relocation assistance and benefits being offered
7. Reimbursement Terms: Process for expense submission and reimbursement
8. Tax Implications: Brief overview of tax treatment of relocation benefits
9. Closing: Next steps, acceptance process, and contact information for questions
1. Temporary Housing Arrangements: Include when temporary accommodation is being provided
2. Family Support Services: Include when offering assistance for family members' transition
3. International Considerations: Include for international relocations, covering visa and immigration support
4. Return Rights: Include when offering guaranteed return rights to original location
5. Cost of Living Adjustment: Include when offering adjustment for different living costs
6. Education Assistance: Include when providing support for children's education transition
7. Spousal Employment Support: Include when offering career assistance for employee's spouse
1. Schedule A - Relocation Benefits Detail: Detailed breakdown of all covered expenses and monetary amounts
2. Schedule B - Expense Guidelines: Specific guidelines for eligible expenses and submission requirements
3. Schedule C - Timeline: Detailed timeline of the relocation process and key dates
4. Appendix 1 - Required Documentation: List of documents needed for relocation processing
5. Appendix 2 - Contact Information: List of key contacts for relocation support
6. Appendix 3 - New Location Information: Information package about the new location including housing, schools, and community details
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