The Non Profit Volunteer Waiver Form is a crucial legal document used by Canadian non-profit organizations to formalize volunteer relationships and protect both the organization and its volunteers. This document becomes necessary when organizations engage volunteers for any type of service, whether it's regular ongoing activities or one-time events. The form includes essential elements such as liability waivers, assumption of risk acknowledgments, and confidentiality agreements, all tailored to comply with Canadian federal and provincial regulations. It's particularly important for risk management and insurance purposes, and should be updated regularly to reflect changes in organizational activities or legal requirements. The document serves as both a protective measure and an educational tool, ensuring volunteers understand their roles, rights, and responsibilities while engaged with the organization.
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1. Parties: Identifies the non-profit organization and the volunteer, including full legal names and contact information
2. Background: Brief context about the organization, its mission, and the nature of volunteer work
3. Definitions: Key terms used throughout the document, including 'Volunteer Activities', 'Organization', 'Waiver', etc.
4. Volunteer Acknowledgments: Volunteer's confirmation of understanding their role, unpaid nature of work, and that they're not an employee
5. Assumption of Risk: Volunteer's acknowledgment of potential risks associated with volunteer activities
6. Waiver and Release: Legal waiver of liability for injuries, damages, or losses during volunteer activities
7. Medical Treatment Authorization: Permission for emergency medical treatment if needed during volunteer activities
8. Code of Conduct: Expected behavior and ethical standards for volunteers
9. Confidentiality Agreement: Protection of organization's and clients' confidential information
10. Photography and Media Release: Permission to use volunteer's image in organizational materials
11. Governing Law: Specification that the agreement is governed by Canadian law and relevant provincial jurisdiction
12. Signature Block: Space for dated signatures of volunteer and organization representative
1. Parental Consent: Required when volunteer is under age of majority
2. Specific Activity Risks: Additional risk acknowledgments for specialized volunteer activities (e.g., working with vulnerable populations, physical labor)
3. Insurance Coverage: Details of any insurance coverage provided by the organization for volunteers
4. Intellectual Property Rights: Ownership of any intellectual property created during volunteer service
5. Vehicle Use: Terms for volunteers using personal or organization vehicles
6. Digital Security: Guidelines for handling electronic data and using organization's IT systems
7. Dispute Resolution: Process for handling disagreements or conflicts
1. Schedule A - Description of Volunteer Activities: Detailed list of specific volunteer duties and responsibilities
2. Schedule B - Safety Protocols: Specific safety procedures and guidelines relevant to the volunteer role
3. Schedule C - Emergency Contact Information: Volunteer's emergency contacts and relevant medical information
4. Appendix 1 - Organization Policies: References to relevant organizational policies that apply to volunteers
5. Appendix 2 - Incident Report Form: Standard form for reporting any incidents or accidents during volunteer service
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Social Services
Environmental Conservation
Arts and Culture
Community Development
Youth Services
Animal Welfare
Sports and Recreation
Disaster Relief
Religious Organizations
Food Banks
Senior Services
Mental Health Services
Humanitarian Aid
Relevant Teams
Legal
Human Resources
Risk Management
Operations
Program Management
Administrative
Volunteer Services
Community Outreach
Compliance
Board of Directors
Relevant Roles
Executive Director
Volunteer Coordinator
Program Manager
Risk Management Officer
Legal Counsel
Human Resources Manager
Operations Director
Community Outreach Coordinator
Event Manager
Board Member
Administrative Assistant
Department Supervisor
Project Coordinator
Compliance Officer
Insurance Coordinator
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