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Intra Group Data Sharing Agreement

Intra Group Data Sharing Agreement Template for Canada

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Key Requirements PROMPT example:

Intra Group Data Sharing Agreement

"I need an Intra Group Data Sharing Agreement to enable data sharing between our three Canadian subsidiaries in Ontario, with a focus on customer data and marketing information, to be implemented by March 2025."

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Document background
The Intra Group Data Sharing Agreement is essential for corporate groups operating in Canada who need to share personal and business data between their various entities while maintaining compliance with privacy laws. This document becomes necessary when multiple group entities need to access, process, or transfer data between them, whether for operational efficiency, consolidated reporting, shared services, or group-wide initiatives. The agreement must align with the Personal Information Protection and Electronic Documents Act (PIPEDA) at the federal level and relevant provincial privacy laws. It typically includes detailed provisions for data protection, security measures, breach notification procedures, and data subject rights, while also addressing specific Canadian requirements for cross-border data transfers if applicable. The agreement serves as both a compliance tool and an operational framework, ensuring that data sharing within the group is both legally compliant and efficiently structured.
Suggested Sections

1. Parties: Identification of the group entities participating in the data sharing arrangement

2. Background: Context of the agreement and relationship between the group entities

3. Definitions: Definitions of key terms used throughout the agreement, including types of data, processing activities, and regulatory terms

4. Purpose and Scope: Detailed description of the purposes for data sharing and types of data covered

5. Data Protection Principles: Commitment to comply with fundamental data protection principles under Canadian privacy laws

6. Roles and Responsibilities: Definition of each party's obligations regarding data processing, security, and compliance

7. Legal Basis for Processing: Establishment of legal grounds for data sharing under applicable privacy laws

8. Data Security Measures: Required technical and organizational security measures for protecting shared data

9. Data Breach Notification: Procedures for handling and reporting data breaches between group entities

10. Data Subject Rights: Procedures for handling data subject requests and ensuring rights under privacy laws

11. Term and Termination: Duration of the agreement and conditions for termination

12. General Provisions: Standard contractual provisions including governing law, amendments, and notices

Optional Sections

1. Cross-Border Data Transfers: Required when data will be transferred outside of Canada, addressing additional safeguards and requirements

2. Sector-Specific Requirements: Additional provisions for regulated sectors (e.g., healthcare, financial services)

3. Data Retention and Disposal: Specific requirements for retention periods and secure disposal of shared data

4. Audit Rights: Provisions for internal or external audits of data processing activities

5. Sub-processing: Rules regarding the use of sub-processors by group entities

6. Cost Allocation: Distribution of costs related to data sharing infrastructure and compliance measures

7. Insurance Requirements: Specific insurance obligations for data protection and cyber risks

Suggested Schedules

1. Schedule A - Categories of Personal Data: Detailed list of personal data categories being shared between group entities

2. Schedule B - Technical and Security Requirements: Specific technical standards, security protocols, and controls for data protection

3. Schedule C - Data Transfer Matrix: Matrix showing data flows between different group entities and jurisdictions

4. Schedule D - Contact Points: List of key contacts for data protection, breach notification, and operational matters

5. Schedule E - Processing Activities: Detailed description of processing activities carried out by each party

6. Appendix 1 - Standard Operating Procedures: Operational procedures for day-to-day data sharing activities

7. Appendix 2 - Incident Response Plan: Detailed procedures for responding to data security incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions









































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Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Professional Services

Energy

Telecommunications

Real Estate

Transportation and Logistics

Mining and Natural Resources

Consumer Goods

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Privacy

Risk Management

Corporate Governance

Data Governance

Internal Audit

Operations

Technology Infrastructure

Information Management

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Legal Officer

General Counsel

Privacy Counsel

Compliance Manager

Information Security Manager

Chief Information Security Officer

Chief Technology Officer

Chief Information Officer

Legal Operations Manager

Risk Manager

Corporate Secretary

Head of Compliance

Privacy Manager

Data Governance Manager

IT Director

Head of Legal

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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