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Departure Letter

Departure Letter Template for Canada

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Key Requirements PROMPT example:

Departure Letter

"I need a Departure Letter for a senior software developer in Toronto who is voluntarily resigning effective March 15, 2025, with stock options and ongoing project transition requirements to consider."

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Document background
The Departure Letter is a crucial document in Canadian employment law that formally communicates the termination or conclusion of an employment relationship. It is used in situations of both voluntary resignation and involuntary termination, requiring careful consideration of federal and provincial employment standards, including the Canada Labour Code and provincial Employment Standards Acts. The document typically includes essential information such as termination date, final pay calculations, benefit details, and continuing obligations. A well-drafted Departure Letter helps protect both employer and employee interests, ensures legal compliance, and provides clear documentation of the separation terms. It may need to be customized based on factors such as length of service, position level, industry sector, and specific provincial requirements.
Suggested Sections

1. Opening and Addressee Details: Employee's full name, address, and current position

2. Statement of Termination/Departure: Clear statement of employment termination or acceptance of resignation, including effective date

3. Reason for Departure: If applicable and appropriate, brief explanation of the reason for termination

4. Final Pay Details: Information about final salary, payment of accrued vacation, and timing of final payment

5. Benefits Information: Details about continuation or termination of benefits, including health insurance and pension

6. Company Property: List of company property to be returned and process for return

7. Continuing Obligations: Reminder of ongoing confidentiality obligations and other surviving terms from employment agreement

Optional Sections

1. Severance Package: Details of any additional severance pay or benefits, used when offering more than statutory minimums

2. Reference Letter Provision: Information about providing employment references, included when company agrees to provide references

3. Outplacement Services: Details of any career transition support offered, typically for senior positions or large organizations

4. Release Agreement Reference: Reference to any separate release or settlement agreement, used in cases of negotiated departures

5. Non-Competition/Non-Solicitation: Reminder of post-employment restrictions, included for senior positions or when existing agreements contain these provisions

6. Certificate of Service: Confirmation of employment duration and position, included when requested or standard practice

Suggested Schedules

1. Schedule A - Final Payment Calculation: Detailed breakdown of final pay, including salary, vacation pay, and any severance calculations

2. Schedule B - Benefits Summary: Detailed information about post-employment benefits, conversion options, and important deadlines

3. Schedule C - Company Property Checklist: Itemized list of company property to be returned

4. Appendix 1 - Record of Employment Information: Details about ROE filing and unemployment insurance information

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






















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Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Retail

Professional Services

Education

Construction

Mining

Transportation

Telecommunications

Energy

Public Sector

Non-Profit

Media and Entertainment

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Production

Quality Assurance

Executive Leadership

Corporate Communications

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Director

Senior Manager

Project Manager

Human Resources Manager

Department Head

Team Lead

Software Developer

Sales Representative

Administrative Assistant

Customer Service Representative

Operations Manager

Marketing Manager

Account Executive

Research Analyst

Production Worker

Technical Specialist

Regional Manager

General Counsel

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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