The Company Party Alcohol Waiver is essential for Canadian businesses hosting events where alcohol will be served. This document addresses the complex legal landscape of host liability, workplace safety, and liquor licensing requirements across Canadian provinces. It should be used whenever a company plans to host or sponsor events where alcohol is available to employees, whether on or off company premises. The waiver includes crucial elements such as acknowledgment of risks, safe transportation arrangements, code of conduct expectations, and emergency procedures. It helps protect both the company and employees while ensuring compliance with provincial laws and maintaining duty of care obligations. This document is particularly important given Canadian court precedents regarding host liability and the stringent requirements of provincial liquor control boards.
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1. Parties: Identification of the company organizing the event and the employee signing the waiver
2. Background: Context of the event, including date, location, and nature of the company function
3. Definitions: Key terms including 'Event', 'Alcohol', 'Company Property', 'Designated Driver', 'Safe Transportation'
4. Acknowledgment of Risks: Statement acknowledging the risks associated with alcohol consumption
5. Voluntary Participation: Confirmation that attendance and alcohol consumption are voluntary choices
6. Code of Conduct: Expected behavior standards and consequences of inappropriate conduct
7. Safe Transportation: Transportation arrangements and requirements for attendees
8. Release of Liability: Specific waiver language releasing the company from liability
9. Emergency Contacts: Requirement to provide emergency contact information
10. Governing Law: Specification of applicable provincial law and jurisdiction
11. Signature: Execution clause and signature blocks
1. Venue-Specific Rules: Additional rules specific to the venue, used when event is held at an external location
2. Designated Driver Program: Details of company-sponsored designated driver program, if offered
3. Medical Conditions: Section for disclosure of relevant medical conditions, used when required by insurance or company policy
4. Photo/Video Release: Additional waiver for event photography/videography, if applicable
5. COVID-19 Protocols: Special health and safety measures, if still relevant in the jurisdiction
6. Remote Location Provisions: Additional provisions for events held in remote locations or requiring overnight stays
1. Schedule A - Event Details: Specific details about the event including time, location, and alcohol service arrangements
2. Schedule B - Safe Transportation Options: List of approved transportation options and contact information
3. Schedule C - Emergency Procedures: Emergency protocols and contact information for medical or security incidents
4. Appendix 1 - Responsible Drinking Guidelines: Educational information about responsible alcohol consumption and legal limits
5. Appendix 2 - Local Taxi Services: List of pre-approved taxi and ride-share services with contact information
6. Appendix 3 - Incident Report Form: Standard form for reporting any incidents or concerns during the event
Relevant legal definitions
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Professional Services
Technology
Financial Services
Manufacturing
Retail
Healthcare
Construction
Education
Entertainment
Hospitality
Mining
Transportation
Energy
Telecommunications
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Administrative Services
Corporate Events
Operations
Employee Relations
Health & Safety
Executive Office
Facilities Management
Risk Management
Relevant Roles
Human Resources Director
Legal Counsel
Event Coordinator
Risk Manager
Compliance Officer
Office Manager
Employee Relations Manager
Corporate Social Committee Chair
Operations Manager
Chief Administrative Officer
Facilities Manager
Executive Assistant
Health and Safety Coordinator
Corporate Events Manager
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