The Commercial Tenancy Notice to Vacate is a crucial document in Canadian commercial property law that formalizes a tenant's intention to end their lease and vacate a commercial property. This document is required when a business tenant plans to terminate their lease, whether at the natural end of the lease term or through an early termination provision. It must include specific details such as the property address, vacation date, and reference to the original lease agreement. The notice period required varies by province/territory and the terms of the original lease agreement. Proper execution of this document is essential for protecting the tenant's interests, ensuring the return of security deposits, and maintaining good business relationships. The document may also need to address specific provincial requirements, such as different notice periods in Ontario versus British Columbia, or unique provisions under Quebec's Civil Code.
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1. Sender's Details: Full legal name, business name if applicable, and current address of the tenant
2. Date: Current date when the notice is being issued
3. Recipient's Details: Landlord's full legal name, business name if applicable, and address
4. Property Details: Complete address and description of the commercial property being vacated
5. Lease Reference: Reference to the existing lease agreement including date of original lease and any amendments
6. Notice of Vacation: Clear statement of intention to vacate the premises
7. Vacation Date: Specific date when the premises will be vacated, ensuring compliance with notice period requirements
8. Current Rent Status: Confirmation of rent payment status and any outstanding amounts
9. Acknowledgment: Statement acknowledging lease terms regarding property condition upon vacancy
10. Contact Information: Details for future correspondence and property inspection arrangements
11. Signature Block: Space for tenant's signature, name, title, and date
1. Reason for Vacation: Include when required by lease terms or when providing context would be beneficial
2. Early Termination Details: Required if vacating before lease end date, including any applicable penalties or arrangements
3. Forwarding Address: Include if different from current business address for future correspondence and security deposit return
4. Inspection Request: Include when seeking to arrange a specific time for move-out inspection
5. Improvements Declaration: Include when there have been tenant improvements to the property that need to be addressed
6. Utility Transfer Notice: Include when utilities are in tenant's name and arrangements need to be made for transfer or disconnection
1. Photographic Evidence: Current dated photographs of property condition (if required or recommended)
2. Maintenance Records: Documentation of regular maintenance and repairs conducted during tenancy
3. Original Lease Agreement: Copy of the lease agreement referenced in the notice
4. Property Condition Report: Current condition assessment of the property if required by lease terms
5. Outstanding Payments Schedule: Detailed list of any remaining payments or reconciliation of accounts if applicable
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