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1. Parties: Identification of the Principal (person giving authorization) and the Agent (person being authorized to sign)
2. Background: Brief context explaining why the authorization is being granted
3. Definitions: Key terms used in the document, including 'Principal', 'Agent', 'Authorization Period', and 'Authorized Acts'
4. Scope of Authority: Detailed description of what types of documents and transactions the Agent is authorized to sign for
5. Duration: The time period for which the authorization is valid, including start and end dates
6. Agent's Duties and Responsibilities: The obligations of the Agent when acting under this authorization, including duty of care and record-keeping requirements
7. Revocation: Terms under which the Principal can revoke the authorization and the process for doing so
8. Governing Law: Specification that the authorization is governed by the laws of Canada
9. Execution: Signature blocks for both parties and witness requirements
1. Compensation: Terms regarding any payment or compensation to the Agent for their services. Include when the Agent will be compensated for their duties.
2. Indemnification: Protection for the Agent against claims arising from authorized actions. Include when the Agent requests protection from liability.
3. Successor Agent: Designation of a backup Agent if the primary Agent becomes unavailable. Include when continuity of authority is critical.
4. Notice Requirements: Procedures for how parties must communicate regarding the authorization. Include when formal communication protocols are needed.
5. Third Party Reliance: Provisions regarding the rights of third parties to rely on the authorization. Include when the authorization will be used with multiple external parties.
6. Reporting Requirements: Obligations for the Agent to report on actions taken under the authorization. Include when regular oversight is desired.
1. Schedule A - Authorized Documents: Detailed list of specific documents or types of documents the Agent is authorized to sign
2. Schedule B - Specimen Signature: The Agent's signature specimen for verification purposes
3. Appendix 1 - Notice of Authorization: A shorter form document that can be provided to third parties as evidence of the authorization
4. Appendix 2 - Revocation Form: Template form for revoking the authorization if needed
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Executive Office
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Corporate Secretariat
Finance
Operations
Human Resources
Compliance
Risk Management
International Business
Chief Executive Officer
Chief Financial Officer
Managing Director
Business Owner
Executive Assistant
Legal Counsel
Corporate Secretary
Operations Manager
Human Resources Director
Finance Manager
Property Manager
Department Head
Regional Manager
Administrative Director
Project Manager
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