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The Authorization To Release Educational Records is a crucial document in the Canadian educational system, designed to protect student privacy while facilitating necessary information sharing. This document becomes necessary when any third party requires access to a student's educational records, which are protected under various privacy laws including PIPEDA and provincial legislation. Common scenarios include employment verification, professional licensing, further education applications, or immigration processes. The authorization specifies the scope of records to be released, the duration of the authorization, and the intended use of the information. It is designed to comply with both federal and provincial privacy requirements while providing educational institutions with the necessary legal protection when disclosing student information.

1. Student Information: Full legal name, student ID number, date of birth, and current contact information of the student whose records are to be released

2. Educational Institution Details: Name and address of the institution currently holding the educational records

3. Recipient Information: Name, title, and complete contact information of the person or organization authorized to receive the records

4. Records Specification: Detailed description of which specific records or information are authorized for release (e.g., academic transcripts, attendance records, behavioral records, etc.)

5. Purpose of Release: Clear statement of the reason for releasing the records and how they will be used

6. Duration of Authorization: Specific time period for which this authorization is valid

7. Authorization Statement: Formal statement of authorization, including reference to relevant privacy laws and acknowledgment of rights

8. Signature Block: Space for student's signature (or parent/guardian if applicable), date, and witness signature if required