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Resolution By Trustees

Resolution By Trustees Template for Australia

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Key Requirements PROMPT example:

Resolution By Trustees

"I need a Resolution By Trustees document for the Smith Family Trust to authorize the distribution of trust income to specified beneficiaries for the financial year ending 30 June 2025, including provisions for quarterly payments."

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Document background
A Resolution By Trustees is a crucial document in Australian trust administration that formally records decisions made by trustees in managing trust affairs. It is used when trustees need to document important decisions such as distribution of trust income, investment choices, appointment or removal of beneficiaries, or changes to trust operations. The document must comply with the trust deed, relevant state/territory trustee legislation, and federal laws governing trusts in Australia. Typically used in situations requiring formal documentation of trustee decisions, this document serves as evidence of proper governance and can protect trustees by demonstrating their decision-making process and compliance with their fiduciary duties. The Resolution By Trustees is particularly important for audit trails, regulatory compliance, and potential future reference in case of disputes or inquiries.
Suggested Sections

1. Trust Details: Identification of the trust, including its full name, ABN/TFN, and date of establishment

2. Date and Time: Date and time when the resolution is made

3. Present: Names of trustees present for the resolution

4. Chairperson: Identification of the chairperson of the meeting (if applicable)

5. Background: Context and reasons for making the resolution

6. Confirmation of Authority: Confirmation that trustees have the authority to make the resolution under the trust deed

7. Resolutions: Clear statement of the decisions made, numbered if multiple resolutions

8. Declaration: Statement confirming the resolution was passed in accordance with the trust deed

9. Execution: Space for trustees' signatures and date of signing

Optional Sections

1. Quorum Confirmation: Required when the resolution is made at a formal meeting, confirming that the required number of trustees were present

2. Conflicts of Interest: Required when any trustee has declared a conflict of interest related to the resolution

3. Professional Advice: Include when the trustees have relied on professional advice in making their decision

4. Compliance Statement: Required for specific types of decisions that need to comply with particular legislation or regulations

5. Distribution Details: Required for resolutions about trust distributions, specifying beneficiaries and amounts

6. Investment Decision Details: Required for resolutions about investment decisions, including risk assessments

7. Variation of Trust: Required when the resolution involves changes to trust terms or operations

Suggested Schedules

1. Schedule A - Trust Deed Extract: Relevant excerpts from the trust deed supporting the trustees' authority to make the resolution

2. Schedule B - Supporting Documents: Any relevant documents referenced in the resolution (e.g., valuations, professional advice)

3. Schedule C - Asset Schedule: Details of assets involved in the resolution (if applicable)

4. Schedule D - Distribution Schedule: Detailed breakdown of distributions (if applicable)

5. Appendix 1 - Meeting Minutes: Minutes of the trustees' meeting where the resolution was discussed (if applicable)

6. Appendix 2 - Financial Statements: Relevant financial information supporting the resolution (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































Clauses




















Relevant Industries

Financial Services

Legal Services

Property Management

Wealth Management

Estate Planning

Investment Management

Family Business

Private Banking

Superannuation

Asset Management

Professional Services

Real Estate

Relevant Teams

Legal

Compliance

Trust Administration

Wealth Management

Corporate Services

Financial Advisory

Risk Management

Estate Planning

Investment Operations

Company Secretariat

Relevant Roles

Trustee

Trust Manager

Legal Counsel

Corporate Lawyer

Trust Administrator

Wealth Manager

Financial Advisor

Estate Planning Attorney

Company Secretary

Tax Accountant

Property Manager

Investment Manager

Compliance Officer

Risk Manager

Trust Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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