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Privacy Disclosure Notice

Privacy Disclosure Notice Template for Australia

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Key Requirements PROMPT example:

Privacy Disclosure Notice

"I need a Privacy Disclosure Notice for my medical clinic in Sydney that will launch in March 2025, covering both general patient data and sensitive health information, with specific sections addressing telehealth services and third-party healthcare providers."

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Document background
A Privacy Disclosure Notice is a mandatory document under Australian privacy law that organizations must provide to individuals when collecting their personal information. This document is essential for compliance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), particularly APP 1 and APP 5. Organizations should use this notice to inform individuals about how their personal information will be collected, used, disclosed, and protected. The notice must be clear, current, and readily available, typically provided before or at the time of collecting personal information. It should be regularly reviewed and updated to reflect any changes in data handling practices or regulatory requirements. The document is particularly crucial in light of increased regulatory scrutiny and growing public awareness of privacy rights in Australia.
Suggested Sections

1. Introduction: Overview of the organization and the purpose of the privacy notice

2. Scope and Application: Who the notice applies to and what activities it covers

3. Types of Personal Information Collected: Details of what personal information is collected and how it is collected

4. Purpose of Collection: Explanation of why personal information is collected and how it will be used

5. Information Handling Practices: How personal information is stored, secured, and managed

6. Disclosure of Personal Information: Details about who personal information may be shared with

7. Data Security: Measures taken to protect personal information

8. Access and Correction: How individuals can access and correct their personal information

9. Complaints Process: How to make a complaint about privacy matters and how these will be handled

10. Contact Details: How to contact the organization about privacy matters

Optional Sections

1. Overseas Disclosure: Required if personal information is disclosed to overseas recipients

2. Direct Marketing: Required if personal information is used for direct marketing purposes

3. Cookies and Analytics: Required if the organization uses website tracking technologies

4. Government Related Identifiers: Required if the organization handles government identifiers like tax file numbers

5. Sensitive Information: Required if the organization collects or handles sensitive information such as health data

6. Children's Privacy: Required if services are offered to or data is collected from children under 18

Suggested Schedules

1. Schedule 1: Specific Types of Personal Information: Detailed list of all types of personal information collected, categorized by purpose or source

2. Schedule 2: Third Party Recipients: List of types of third parties to whom personal information may be disclosed

3. Schedule 3: Security Measures: Detailed description of security measures and data protection protocols

4. Schedule 4: Cookie Policy: Detailed information about cookies and other tracking technologies used

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions







































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Relevant Industries

Healthcare

Financial Services

Technology

Retail

Education

Professional Services

Telecommunications

Government

Non-profit Organizations

E-commerce

Insurance

Real Estate

Manufacturing

Media and Entertainment

Relevant Teams

Legal

Compliance

Risk Management

Information Technology

Information Security

Privacy

Operations

Human Resources

Marketing

Customer Service

Data Management

Corporate Governance

Relevant Roles

Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Risk Manager

Information Security Manager

Chief Privacy Officer

Chief Information Security Officer

Chief Legal Officer

Chief Compliance Officer

IT Director

Operations Manager

Human Resources Manager

Marketing Manager

Customer Service Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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