A Demand Letter To Tenant For Damages is a crucial document in Australian property management used when seeking compensation from tenants for damage beyond normal wear and tear. This document is employed after damage has been discovered and documented, typically following a property inspection or at the end of a tenancy. It must comply with relevant state or territory residential tenancy laws and fair trading regulations while clearly outlining the damage details, repair costs, and payment requirements. The letter serves multiple purposes: formally documenting the claim, providing evidence of attempted resolution if legal action becomes necessary, and establishing a clear payment deadline. It should be drafted carefully to ensure it maintains professionalism while firmly asserting the landlord's rights to compensation under Australian law.
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1. Sender Details: Full name and contact details of the landlord/property manager, including address and date
2. Recipient Details: Tenant's full name and current address
3. Property Reference: Clear identification of the rental property address and lease agreement details
4. Formal Demand Statement: Clear statement that this is a formal demand for payment of damages
5. Damage Description: Detailed description of the damage discovered, including when and how it was discovered
6. Evidence Reference: Reference to supporting documentation (inspection reports, photos, etc.)
7. Cost Breakdown: Itemized list of repair costs or replacement costs with specific amounts
8. Payment Instructions: Clear payment amount, due date, and acceptable payment methods
9. Legal Compliance Statement: Reference to relevant tenancy law and legal obligations
10. Consequence Statement: Clear statement of next steps if payment is not received by the deadline
1. Previous Correspondence Reference: Include when there have been previous communications about the damage
2. Bond Deduction Notice: Include when part of the claim will be deducted from the bond
3. Payment Plan Option: Include when willing to negotiate a payment plan for large amounts
4. Insurance Claim Reference: Include when an insurance claim has been made related to the damage
5. Multiple Incident Summary: Include when claiming for multiple separate incidents of damage
6. Witness Statements Reference: Include when there are witness statements regarding the damage
1. Photo Evidence: Photographs documenting the damage with dates and descriptions
2. Repair Quotes/Invoices: Copies of quotes or invoices from contractors/suppliers
3. Condition Reports: Relevant excerpts from entry and exit condition reports
4. Inspection Reports: Copies of relevant property inspection reports documenting the damage
5. Previous Correspondence: Copies of relevant previous communications regarding the damage
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