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The Business Letter Letter Of Confirmation is a fundamental tool in Australian business communications, designed to document and formalize verbal or informal agreements, discussions, or arrangements. This document type is commonly used when parties need to establish a clear written record of what has been agreed upon or discussed, whether it's following a meeting, negotiation, or any business interaction. It serves multiple purposes: documenting decisions, preventing misunderstandings, providing clarity on next steps, and creating an audit trail. While not as formal as a contract, it can have legal significance under Australian law and should be drafted with attention to detail and clarity. The document should comply with Australian business practices and relevant legislation, including electronic communications laws when sent digitally. It's particularly valuable in situations where parties need to reference back to agreed terms or conditions, or when creating a paper trail for business decisions.

1. Letterhead and Date: Company letterhead including full business details, ABN, and current date

2. Recipient Details: Full name, title, company name, and address of the recipient

3. Subject Line: Clear reference to what is being confirmed

4. Opening Salutation: Professional greeting to the recipient

5. Reference to Prior Communication: Mention of relevant meetings, discussions, or correspondence being confirmed

6. Confirmation Details: Clear statement of what is being confirmed, including key terms, agreements, or understandings

7. Key Dates and Timelines: Important dates, deadlines, or timeframes related to the confirmation

8. Next Steps: Clear outline of any actions required or expected from either party

9. Closing Statement: Professional closing including any request for acknowledgment if needed

10. Signature Block: Name, title, and contact information of the sender