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The Bookkeeping Client Engagement Letter is a crucial document used in the Australian business context to formalize the professional relationship between bookkeepers and their clients. It is required whenever a bookkeeper or bookkeeping firm commences services with a new client, ensuring compliance with Australian regulatory requirements including the Tax Agent Services Act 2009, Privacy Act 1988, and relevant professional standards. The document typically addresses key aspects such as scope of services, fee structures, confidentiality obligations, and specific Australian tax and compliance requirements. It serves both as a legal protection and a clear communication tool, setting expectations and responsibilities for both parties while adhering to Australian business practices and regulatory frameworks.

1. Letterhead and Date: Professional letterhead including firm details, registration numbers, and current date

2. Client Address Block: Full client details including business name, contact person, and address

3. Salutation: Professional greeting to the client

4. Purpose of Engagement: Clear statement of the purpose of the letter and acknowledgment of the client's request for services

5. Scope of Services: Detailed outline of bookkeeping services to be provided, including frequency and specific tasks

6. Client Responsibilities: Clear outline of what the client needs to provide and their obligations

7. Our Responsibilities: Detailed description of the bookkeeper's obligations and professional commitments

8. Fees and Payment Terms: Clear explanation of fee structure, payment terms, and billing frequency

9. Confidentiality and Privacy: Statement on handling of confidential information and compliance with Privacy Act

10. Term and Termination: Duration of engagement and conditions for termination by either party

11. Professional Standards: Statement of compliance with relevant professional standards and regulations

12. Acceptance: Clear instructions on how to accept the engagement and return signature requirements

13. Signature Block: Space for both parties to sign and date the engagement letter