¶¶Òõ¶ÌÊÓƵ

All Countries
Compliance
Contract Retention Policy

Contract Retention Policy Template for United Arab Emirates

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Contract Retention Policy

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Contract Retention Policy

"I need a Contract Retention Policy for a UAE-based financial services company with international operations, ensuring compliance with both local banking regulations and international standards, with specific focus on electronic document management and cross-border data transfer requirements."

Celebrated by
Collaborations with
Investors
Document background
This Contract Retention Policy is essential for organizations operating in the UAE to ensure compliance with local legal requirements for document retention and management. The policy becomes necessary when organizations need to standardize their approach to maintaining contracts and related documents, particularly in light of UAE Federal Law No. 18 of 1993 requiring minimum retention periods of 5 years for commercial records, and UAE Federal Law No. 1 of 2006 governing electronic records. The Contract Retention Policy addresses both physical and digital documentation, incorporating specific industry requirements where applicable, and ensuring alignment with UAE data protection regulations. It serves as a crucial governance tool for organizations to manage their contractual obligations, maintain legal compliance, and mitigate risks associated with improper document retention or destruction.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and its application scope within the organization

2. Definitions: Defines key terms used throughout the policy including types of documents, retention periods, and storage methods

3. Legal Framework: Lists applicable UAE laws and regulations governing document retention

4. Roles and Responsibilities: Defines who is responsible for document retention, maintenance, and destruction

5. Document Classification: Categories of documents and their retention requirements

6. Retention Periods: Specific retention timeframes for different document types based on UAE law requirements

7. Storage and Security: Requirements for secure storage of both physical and electronic documents

8. Document Destruction: Procedures for secure destruction of documents after retention period expires

9. Compliance and Audit: Procedures for ensuring compliance with the policy and conducting regular audits

10. Policy Review and Updates: Process for regular review and updating of the policy

Optional Sections

1. International Operations: Additional requirements for organizations operating across multiple jurisdictions

2. Industry-Specific Requirements: Special retention requirements for specific industries (e.g., healthcare, financial services)

3. Electronic Document Management: Detailed procedures for managing electronic documents and emails

4. Legal Hold Procedures: Process for suspending normal retention periods during litigation or investigations

5. Data Protection and Privacy: Special considerations for documents containing personal data under UAE data protection laws

6. Business Continuity: Procedures for protecting and recovering documents in case of disasters

Suggested Schedules

1. Schedule A - Retention Period Matrix: Detailed matrix of document types and their specific retention periods

2. Schedule B - Document Classification Guide: Guide for classifying documents into different categories

3. Schedule C - Destruction Log Template: Template for recording document destruction details

4. Schedule D - Compliance Checklist: Checklist for ensuring compliance with retention requirements

5. Appendix 1 - Legal References: Detailed references to relevant UAE laws and regulations

6. Appendix 2 - Forms and Templates: Standard forms for document management processes

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓƵ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions










































Clauses






























Relevant Industries

Financial Services

Healthcare

Real Estate

Manufacturing

Retail

Technology

Professional Services

Construction

Energy

Transportation

Education

Hospitality

Government Services

Telecommunications

Relevant Teams

Legal

Compliance

Records Management

Information Technology

Operations

Quality Assurance

Risk Management

Internal Audit

Information Security

Administrative Services

Corporate Governance

Relevant Roles

Legal Counsel

Compliance Officer

Records Manager

Document Controller

Chief Legal Officer

Chief Compliance Officer

Risk Manager

Operations Manager

Quality Assurance Manager

IT Director

Chief Information Officer

Company Secretary

Audit Manager

Department Heads

Contract Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Corporate Retention Policy

A policy document establishing record retention and management procedures in compliance with UAE federal laws and free zone regulations.

find out more

Contract Retention Policy

An internal policy document establishing contract retention guidelines and procedures in compliance with UAE federal laws and regulations.

find out more

Audit Retention Policy

UAE-compliant policy document establishing guidelines for business record retention and disposal procedures in accordance with federal and emirate-level regulations.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: /our-research
Oops! Something went wrong while submitting the form.

³Ò±ð²Ô¾±±ð’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ³Ò±ð²Ô¾±±ð’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our for more details and real-time security updates.

Read our Privacy Policy.