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Collection Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Collection Letter

"I need a Collection Letter for an overdue payment of AED 250,000 from a Dubai-based construction company, with a final payment deadline of March 15, 2025, including a reference to our previous two payment reminders and the option for an installment plan."

Document background
The Collection Letter is a crucial document in the UAE's business environment, used when formal payment collection is required from debtors who have failed to meet their payment obligations. This document must strictly adhere to UAE federal and emirate-level regulations, including the UAE Civil Code, Commercial Transactions Law, and Central Bank guidelines. The Collection Letter typically includes detailed information about the outstanding amount, payment history, due dates, and clear payment instructions. It serves as an important step in the debt recovery process and may be used as evidence in legal proceedings if payment remains outstanding. The document must maintain a professional tone while clearly stating the consequences of non-payment, as aggressive or threatening language is prohibited under UAE law.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or collection agency

2. Date and Reference: Current date and all relevant reference numbers including original invoice numbers

3. Recipient Details: Full name and address of the debtor, including any account numbers

4. Subject Line: Clear indication that this is a collection notice with reference to the outstanding amount

5. Debt Details: Specific details of the outstanding amount, original due date, and basis of the debt

6. Payment Demand: Clear statement of the amount required and deadline for payment

7. Payment Instructions: Detailed instructions on how and where to make the payment

8. Contact Information: Details of who to contact for queries or to discuss payment arrangements

Optional Sections

1. Payment History: Include when there have been previous partial payments or payment attempts

2. Previous Communications: Reference to prior collection attempts when this is not the first notice

3. Payment Plan Option: Include when the creditor is willing to accept installment payments

4. Legal Consequences: Include when this is a final notice before legal action

5. Interest Calculation: Include when charging interest on the outstanding amount as per agreement

6. Dispute Rights: Include when required by regulation or when dealing with consumer debt

Suggested Schedules

1. Statement of Account: Detailed breakdown of the debt, including original amount, interest, fees, and any payments received

2. Copy of Original Invoice: Attached copy of the original invoice or contract creating the debt

3. Payment History Record: Detailed record of any previous payments and attempts to collect

4. Supporting Documentation: Any relevant documents proving the debt such as signed contracts or delivery receipts

Authors

Alex Denne

Head of Growth (Open Source Law) @ ¶¶Òõ¶ÌÊÓÆµ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Banking & Financial Services

Retail

Real Estate

Construction

Healthcare

Professional Services

Manufacturing

Trading

Telecommunications

Insurance

Education

Hospitality

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Control

Treasury

Debt Recovery

Risk Management

Commercial Operations

Corporate Services

Revenue Operations

Relevant Roles

Credit Controller

Accounts Receivable Manager

Collections Manager

Financial Controller

Finance Director

Credit Risk Manager

Legal Counsel

Debt Recovery Specialist

Treasury Manager

Chief Financial Officer

Accounts Manager

Revenue Manager

Corporate Lawyer

Business Development Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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