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Board Minutes create an official record of what happens during company board meetings in the UAE. They capture key decisions, discussions, and votes made by board members, serving as the legal proof of corporate governance and compliance with UAE Commercial Companies Law.

These documents protect companies by showing they followed proper procedures and help resolve any future disputes about board decisions. Under UAE regulations, companies must maintain accurate Board Minutes and keep them safely stored at their registered office. They're especially important during regulatory inspections and when dealing with shareholders who want to review past board actions.

Create Board Minutes immediately after every board meeting in your UAE company. These records become essential when demonstrating compliance during regulatory audits, securing new business licenses, or handling shareholder inquiries. They're particularly valuable during major corporate changes like mergers, acquisitions, or leadership transitions.

Board Minutes protect your company when facing legal challenges or disputes about past decisions. They're required documentation for bank account openings, property purchases, and government tenders in the UAE. Having clear, detailed minutes helps prove your board's due diligence and can shield directors from personal liability claims by showing proper decision-making processes.

• Regular Board Meeting Minutes: Records routine board discussions, standard operational decisions, and ongoing business matters. Common in UAE private companies.
• Extraordinary Board Meeting Minutes: Documents special decisions like major investments, leadership changes, or strategic shifts. Requires more detailed documentation.
• Annual General Meeting (AGM) Minutes: Captures yearly statutory meetings covering financial statements, dividend declarations, and auditor appointments.
• Committee Meeting Minutes: Records specialized board committee discussions, like audit, compensation, or governance committee meetings.
• Resolution Minutes: Focused solely on formal board decisions and votes, often used for bank requirements or regulatory filings.

• Board Secretary: Responsible for drafting and maintaining accurate Board Minutes, usually serving as the official record-keeper during meetings.
• Board Members: Review, approve, and sign the minutes to confirm their accuracy and participate in recorded decisions.
• Company Directors: Rely on minutes to document their participation and protect themselves from liability claims.
• Legal Counsel: Reviews minutes for compliance with UAE company law and advises on proper documentation of sensitive decisions.
• External Auditors: Reference Board Minutes during annual audits to verify corporate governance and decision-making processes.
• UAE Regulators: May inspect minutes during investigations or routine compliance checks.

• Meeting Details: Gather date, time, venue, and list of all attendees and absentees with their roles.
• Agenda Items: Collect the meeting agenda, supporting documents, and presentation materials beforehand.
• Previous Minutes: Have the last meeting's minutes ready for reference and follow-up items.
• Corporate Information: Keep company registration details, board member information, and quorum requirements handy.
• Note-Taking Tools: Use reliable recording methods during the meeting to capture discussions accurately.
• Legal Requirements: Review UAE Companies Law requirements for minute-taking and required content.
• Documentation: Prepare to collect all voting records and signed resolutions during the meeting.

• Meeting Identification: Company name, meeting type, date, time, and location details per UAE Commercial Companies Law.
• Attendance Record: Full names and positions of present board members, apologies, and quorum confirmation.
• Agenda Items: Numbered list of topics discussed, including any declarations of interest.
• Decision Records: Clear documentation of all resolutions passed, voting results, and dissenting opinions.
• Financial Matters: Details of any approved budgets, expenditures, or financial decisions.
• Signature Block: Chairman and Secretary signatures, with company seal if required.
• Supporting Documents: References to any attachments or presented materials.

Board Minutes differ significantly from a Board Resolution in their format, purpose, and legal application under UAE law. While both documents relate to corporate governance, they serve distinct functions in documenting board activities.

• Content and Structure: Board Minutes provide a detailed record of discussions, debates, and decision-making processes. Board Resolutions focus solely on final decisions and formal approvals.
• Timing and Use: Minutes are created during or after meetings to document everything discussed. Resolutions are typically drafted before or during meetings for specific decisions requiring formal approval.
• Legal Weight: Minutes serve as evidence of proper governance and meeting procedures. Resolutions carry direct legal authority for specific actions like opening bank accounts or authorizing transactions.
• External Recognition: UAE government entities and banks often require Board Resolutions for specific transactions but may request Minutes for general compliance verification.