An End Rent Contract Letter is a crucial document used in Belgium to formally terminate a rental agreement, whether at the end of its natural term or for early termination. The document must comply with Belgian federal law (Civil Code) and regional housing regulations specific to Brussels-Capital, Flanders, or Wallonia. It serves as official notice of termination and should include essential information such as property details, termination date, notice period compliance, and arrangements for final inspection and security deposit return. The letter must be delivered through appropriate channels (often registered mail) and may require supporting documentation depending on the circumstances of termination. This document is particularly important as it initiates the formal process of ending the rental relationship and protecting both parties' rights under Belgian law.
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Key Requirements PROMPT example:
End Rent Contract Letter
"I need an End Rent Contract Letter for my three-bedroom apartment in Brussels, planning to terminate at the end of the fixed term on March 31, 2025, with all standard provisions for security deposit return and final inspection."
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's full name and address
3. Date: Date of writing the letter
4. Property Reference: Complete address of the rental property
5. Contract Reference: Reference to the original rental agreement including its date
6. Formal Notice of Termination: Clear statement of intention to end the rental agreement
7. End Date: Specific date when the rental agreement will end
8. Notice Period Confirmation: Confirmation that the legal notice period is being respected
9. Property Inspection Request: Request for final property inspection and inventory check
10. Security Deposit: Reference to security deposit return process
11. Forwarding Address: New address for future correspondence
12. Closing: Formal closing, signature block and date
1. Early Termination Justification: Required only if terminating the contract before its natural end date, explaining the legal grounds for early termination
2. Maintenance Works: Description of any maintenance or repairs carried out during tenancy, if relevant to the final inspection
3. Utility Accounts: Information about utility account transfers or closures, if managed by the tenant
4. Key Return Arrangements: Specific arrangements for returning keys, if not discussed during final inspection
1. Original Lease Agreement: Copy of the original signed lease agreement
2. Initial Property Inventory: Copy of the initial property condition report from move-in
3. Proof of Sending: Registered mail receipt or proof of delivery
4. Utility Bills: Final utility bills or proof of payment, if applicable
5. Photos: Current photos of the property condition (optional but recommended)
6. Maintenance Records: Documentation of any significant maintenance or repairs during tenancy
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